SAM #FA301627Q7005

Sources Sought: JBSA-Randolph Building B663 Elevator Modernization and Environmental Services

The Air Force is conducting market research for elevator modernization and environmental services at Building B663, JBSA-Randolph. - Government buyer: U.S. Department of the Air Force, 502d Contracting Squadron, Joint Base San Antonio (JBSA), Randolph Air Force Base. - Notice purpose: Sources Sought market research; it is not a request for proposals or bids. - OEMs and vendors: No OEMs, manufacturers, or vendors are named in the notice. - Elevator equipment requested: Replace mechanical, control, and hydraulic systems with non-proprietary, open-architecture equipment. Components include a double-bottom hydraulic jack with protective PVC liner; door operator and electronic safety edges; microprocessor-based controller; ADA-compliant car operating panels and hall stations; emergency two-way communication system; and energy-efficient pump unit, submersible motor, and control-valve equivalents. Quantities and part numbers are not specified. - Elevator services: Modernization, operational and load testing, and certification. Work must meet applicable accessibility, elevator-safety, and Texas requirements and be performed by a Texas Licensed Elevator Contractor. - Environmental services: Collect soil samples from borings around the hydraulic jack casing and test for hydraulic-fluid contamination using EPA-approved procedures. Provide laboratory results, field documentation, boring logs, mapping, and a leak determination. If no release is found, provide documentation supporting a TCEQ No Further Action letter; if contamination is found, prepare a Remedial Action Plan and perform required excavation, disposal, and clean backfill. - Notable technical requirements: The elevator controller must allow diagnostics without proprietary software, factory passwords, or special tools. Environmental work must comply with the Texas Risk Reduction Program. Firms should be able to coordinate secure access to the base. - Period of performance: 30 days; no start or end date or option periods are specified.

Description

1. GENERAL INFORMATION

Document Type: Sources Sought Notice Notice Number: FA301627Q7005 Response Deadline: November 5, 2026, at 10:00 AM Central Time (CT) Primary NAICS Code: 238290 – Other Building Equipment Contractors (Elevator Installation, Modernization, and Repair)

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    <p><em>Alternative NAICS:</em> 236220 &ndash; Commercial and Institutional Building Construction</p>
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<p><strong>Product Service Code (PSC):</strong> J039 &ndash; Maintenance, Repair, and Rebuilding of Equipment: Elevators</p>
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<p><strong>Place of Performance:</strong> Joint Base San Antonio (JBSA) Randolph, Building B663, 10257 East St W, Randolph AFB, TX 78150</p>
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2. INTRODUCTION & PURPOSE

This is a Sources Sought Notice only. This is not a Request for Proposal (RFP) or an Invitation for Bid (IFB), nor does it restrict the Government to an ultimate acquisition approach. The purpose of this notice is to conduct market research to determine the availability, interest, and technical capabilities of qualified businesses to perform elevator modernization and environmental investigation services at Joint Base San Antonio (JBSA), Texas. 

3. PROJECT SCOPE & REQUIREMENTS

The contractor shall provide all materials, labor, specialized technicians, and equipment necessary to complete the modernization and component replacement of the elevator at Building B663, Randolph AFB. The project requires specialized capabilities across two primary areas:

A. Elevator Modernization & Mechanical Scope

Full Replacement: Complete replacement of existing mechanical, control, and hydraulic components with non-proprietary, open-architecture equipment ensuring onboard diagnostics are accessible to any licensed elevator mechanic without proprietary software, factory passwords, or special tools. Compliance Standards: Ensure the entire system is fully compliant with the Americans with Disabilities Act (ADA), ASME A17.1-2016/CSA B44-16, and Texas Health & Safety Code Chapter 754 (TAC Ch. 74). Licensing Requirement: All elevator-specific work must be executed by a Texas Licensed Elevator Contractor. Key Components to Install:

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    <p>New, double-bottom hydraulic jack with protective PVC liner.</p>
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    <p>New door operator and electronic safety edges on the elevator car.</p>
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    <p>New microprocessor-based, non-proprietary controller.</p>
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    <p>New ADA-compliant car operating panels (COP), hall stations, and emergency two-way communication system.</p>
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    <p>Energy-efficient equivalents of the pump unit, submersible motor, and control valves.</p>
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<p><strong>Testing &amp; Certification:</strong> Perform full-range operational and load tests, and certify the elevator upon project completion.</p>
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B. Environmental Investigation & Remediation Scope

Soil Testing: Execute borings to collect soil samples at various depths around the elevator hydraulic jack cylinder/pump jack casing to test for hydraulic fluid contamination (in accordance with EPA-approved procedures). Analytical Reporting: Deliver a comprehensive laboratory analysis report within 20 days of inspection detailing field activities, boring logs, mapping, and a determination of any leaks. Regulatory Compliance (TCEQ / TRRP):

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    <p>If no release is found under the Texas Risk Reduction Program (TRRP - 30 TAC 350) rules, prepare a report to support a Texas Commission on Environmental Quality (TCEQ) &quot;No Further Action&quot; (NFA) letter.</p>
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    <p>If a release is detected, develop a detailed <strong>Remedial Action Plan (RAP)</strong> within the 30-day Period of Performance (PoP) for submission to TCEQ, Civil Engineering (CE), and Contracting (CONS).</p>
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    <p>If required, perform environmental remediation (excavation, proper containerization/disposal of hydraulic fluid and contaminated soil, and clean backfill).</p>
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4. SUBMISSION REQUIREMENTS & QUESTIONNAIRE

Interested firms must submit a Capability Statement addressing the following areas: 

Section I: Corporate Profile

 1. Company Name & Address

     2. Unique Entity ID (UEI) & CAGE Code

     3. Point of Contact (Name, Phone, Email)

     4. Socioeconomic Status (e.g., 8(a), SDVOSB, HUBZone, WOSB, Large)

     5. Bonding Capacity (Single Project & Aggregate)

Section II: Technical Experience & Capabilities

Elevator Licensing: Confirm your firm's status (or your proposed subcontractor's status) as a registered Texas Licensed Elevator Contractor. Elevator Modernization Experience: Describe at least one (1) project completed within the past two (2) years demonstrating experience with the replacement of mechanical, control, and hydraulic systems using non-proprietary, open-architecture equipment. Environmental & Remediation Experience: Detail your capability to conduct soil borings, EPA-approved laboratory sampling for hydraulic fluid, and your team's familiarity with Texas Risk Reduction Program (TRRP - 30 TAC 350) rules and Remedial Action Plan (RAP) development for the TCEQ. Military/DoD Installation Experience: Describe your experience managing construction or maintenance projects on active military bases (specifically regarding secure access control, Entry Authority Lists [EAL], AT Level 1 Awareness Training, and coordination with Base Civil Engineering).

5. HOW TO RESPOND

Responses must be submitted electronically via email to the Contracting Officer and Contract Specialist (insert agency email addresses).

Subject Line of Email: Response to Sources Sought: FA301627Q7005 - B663 Elevator Modernization Response Deadline: November 5, 2026, at 10:00 AM CT

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