San Mateo Opengov #2027-RFP-00180

On-call project management and implementation consulting services

San Mateo County is seeking firms to provide on-call project management and implementation consulting for County initiatives. - Government buyer: County of San Mateo, County Executive’s Office – Board of Supervisors, Redwood City, California. - Services requested: As-needed project management, project implementation, and related consulting for technology and non-technology initiatives. Technology work may include SaaS and other system planning, procurement, implementation, integration, rollout, testing, data conversion, training, and post-launch support; other work may address operational, organizational, and business-process improvement. - Delivery responsibilities: Project planning and governance; coordination with County teams, stakeholders, and vendors; management of scope, schedules, budgets, risks, issues, and quality; status reporting and documentation; change management; readiness, cutover, and post-implementation review. - OEMs and vendors: No OEMs or service-delivery vendors are specified. OpenGov is named only as the e-procurement portal and for portal technical support, not as a project-services provider. - Quantities and part numbers: No products, quantities, or part numbers are specified. Work will be assigned as needed, with no guaranteed minimum volume; the County may select one or more firms. - Qualifications and proposal requirements: Firms must demonstrate at least six years of relevant organizational experience within the stated lookback period. Each proposed project manager must have at least five years of relevant experience, including software-system implementations. Proposals must include staff qualifications and resumes, project examples, three client references, and SAM registration information with the business name and UEI. Professional certifications are preferred but not required. - Pricing and evaluation: Provide a separate technical proposal and fee proposal, including an hourly professional-services rate inclusive of expenses. The anticipated payment approach is time-and-materials with a cap on the County’s maximum fiscal obligation. Evaluation emphasizes proposed personnel, organizational experience and past performance, and price. Eligible local businesses and nonprofits may receive preference. - Term: Three years, with one County option to extend for up to two additional years. Specific start and end dates are not stated.

Description

The County of San Mateo seeks qualified contractors to provide project management, project implementation, and related consulting services on an as-needed basis. Work may cover technology initiatives, including SaaS planning, design, procurement, implementation, integration, and rollout, as well as non-technology operational, organizational, and business-process improvement projects. Contractors may supply experienced project managers and subject-matter support for planning, governance, stakeholder and vendor coordination, risk and issue management, schedule and budget oversight, communications, change management, and project delivery. The County may establish agreements with one or more contractors, does not guarantee a minimum volume of work, and anticipates a three-year term with an option to extend for up to two additional years.

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