SAM #36C25027Q0051

VA reverse osmosis system maintenance and replacement parts at Ann Arbor VA Medical Center

The Department of Veterans Affairs is seeking maintenance for reverse osmosis systems serving sterile processing and laboratory operations at the Ann Arbor VA Medical Center. - Government buyer: Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office 10 (NCO 10); Contracting Officer: Jeannie Ortiz. - Requirement: Preventive and emergency maintenance for the Sterile Processing Service (SPS) reverse osmosis system and the Laboratory’s ELGA Medica 15 system. The opportunity is set aside for small businesses and anticipates a firm-fixed-price contract. - OEMs named: ELGA (Medica 15 system), Hydranautics (RO membrane), Aquafine (UV lamp), and Mettler Toledo (filter). Other listed parts do not identify an OEM by name. - Maintenance and response requirements: Quarterly preventive maintenance, annual SPS loop sanitizing, and semiannual replacements for specified Medica 15 components. Emergency support requires a 24/7/365 contact and on-site response prepared to take corrective action within 8 hours; same-day correction is expected when possible. The contractor must provide service reports and perform/report required AAMI tests after emergency work. - Notable quantities: Maintenance is listed at 4 visits per year; loop sanitizing at 1 per year. Major replacement quantities include 6 RO membrane filters, 7 SPS filter cartridges, 5 hot-water and 5 cold-water prefilter housings, and 3 mixed-bed tanks. The line-item list below includes all scheduled products and services; some quantities are unspecified or vary by schedule description.

Description

Page 3 of 3 This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested. The Government reserves the right to make no award from this solicitation.

Solicitation number 36C25027Q0051 is being issued as a Request for Quote (RFQ). The government anticipates awarding a firm-fixed price contract resulting from this solicitation. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01, effective March 13, 2026.

The associated North American Industry Classification System (NAICS) code for this procurement is 541380 (size standard $19.0 million).

This requirement is 100% set aside for Small Business (SB).

The Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office (NCO) 10 requires a contractor to provide reverse osmosis systems preventive maintenance services for Ann Arbor VA Medical Center, located in Ann Arbor, Michigan, for a period of one year with four possible option years. Please reference the Statement of Work for specific information and requirements.

The anticipated contract period is January 8, 2027 January 7, 2032, if all options are exercised.

Quotes MUST be received on or before the date and time specified in Block 8 of the SF1449 Solicitation. Solicitation posting and closing dates are subject to change as necessary and amendments will be issued accordingly.

This solicitation requires registration with the System for Award Management (SAM) at time of offer, pursuant to applicable regulations and guidelines. Registration information is at www.sam.gov.

This is an open-market combined synopsis/solicitation for services as defined herein. The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Offerors shall list exception(s) and rationale for the exception(s).

Offerors shall only submit quotes electronically, via email, to Jeanne Ortiz, Contracting Officer, at jeanne.ortiz@va.gov. Subject line shall read: 36C25027Q0051 Offer.

Any questions for this solicitation shall be sent via email to Jeanne Ortiz, Contracting Officer, at jeanne.ortiz@va.gov. There will be only one question and answer period. The deadline for submitting all questions is Wednesday, October 28, 2026, at 10:00 AM Eastern Time. All questions shall have 36C25027Q0051 - Question as the subject line. The Government will not respond directly to any questions but will post the answers to this Contract Opportunities posting for all vendors to access.

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