City of Lincoln Ionwave #26-205

Lincoln Seeks Prequalified Caterers for Cottonwood Commons Events

The City of Lincoln is seeking qualified caterers to provide event catering, especially alcohol service, at Cottonwood Commons in Canopy Yard. - Buyer: City of Lincoln, Nebraska, Parks and Recreation Department (LPRD); Lincoln Purchasing is managing the solicitation, with the Parks and Recreation Director identified in the draft agreement. - Opportunity: Establish a nonexclusive list of approximately 4–6 prequalified caterers. Event organizers contract with and pay caterers directly; the City does not guarantee events or compensation. - Alcohol products and control: The City holds the liquor license and supplies and stores alcohol. Renters select and pre-purchase packages at $5, $10, $15, or $20 per drinking attendee, corresponding to one through four beverages. No quantities or product brands are specified. - Services requested: Alcohol catering and bartending, with food catering optional; age checks and wristbanding; appropriate staffing; inventory scanning and reconciliation; safe storage and return of unused alcohol; waste disposal and service-area cleanup; and event close-out reporting. Alcohol service is limited to three hours of a four-hour event. - Notable requirements: Applicants need at least three years of relevant experience, a current Nebraska Class K Catering Liquor License, required staff certifications and management credentials, current insurance and occupation-tax status, applicable permits, and no liquor-law violations, warnings, or suspensions during the prior three years. Outside alcohol, mixed drinks, and removing or distributing alcohol off-site are prohibited. - Staffing requirement differs across attachments: One policy specifies two staff for the first 30 attendees and one additional staff member per 15 guests above 30; another specifies two staff for the first 30 and one additional staff member per 30. Applicants should address the applicable policy requirement. - Venue context: Cottonwood Commons has a maximum occupancy of 98. Facility rental is offered in four-hour blocks; the attached rental information lists $500 per block and $125 per additional hour. Renters arrange City alcohol packages in advance, and outside alcohol is prohibited. - Term and value: The draft agreement describes a one-year initial term with the possibility of one mutually agreed one-year renewal. The insurance determination estimates the full-term agreement, including renewal options, at $10,001–$50,000. - Named companies in supplier-roster information: 4 Ways Delivery LLC; A6 Scientific Corp.; Accumovers LLC; ACME PAPER & SUPPLY CO INC.; AIRGAS NORTH CENTRAL; ALL FLORIDA PAPER; Allgamedrink LLC; Altstadt Hoffman Plumbing; Amsterdam Partners; Apex Accelerator Morgan; APEX Accelerator2; Aramark Correctional Services, LLC; Archer Daniels Midland; Avenues International Inc.; A’viands, LLC; Black & White Catering; and PREMIER CATERING. These roster entries are not identified as selected or prequalified providers. - OEMs and part numbers: No OEMs, alcohol brands, or product part numbers are specified.

Description

The City of Lincoln Parks and Recreation Department is seeking qualifications from firms to provide alcohol catering services at Cottonwood Commons in Canopy Yard, Lincoln, Nebraska. Selected prequalified caterers will serve City-provided, renter-prepurchased alcohol at events and comply with applicable alcohol laws, City policies, and service requirements, including staffing and inventory tracking. Food catering is optional but encouraged. Proposers must meet stated experience, licensing, certification, insurance, and tax requirements and submit the required qualification materials electronically.

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