Edmond Ionwave #RFP27-008 GIS Data Updates Addendum 1

GIS data updates, maintenance, and field verification for the City of Edmond

The City of Edmond, Oklahoma, is seeking a provider to maintain and update its GIS data and verify selected infrastructure features in the field. - Government buyer: City of Edmond, Purchasing Department, Edmond, Oklahoma. - OEM and vendor names: Esri (referenced for the required geodatabase format; no Esri software purchase is requested). No service vendor or other OEM is named. - Requested services: Update and maintain GIS data for parcels, plats, easements, wastewater/sewer, water, stormwater, project areas, annotations, zoning, planned unit developments, specific use permits, fiber, and surveying features. Convert source plans and documents; conduct specified field verification; and provide optional GIS programming and application development. - Technical requirements: Deliver data in an agreed ESRI-formatted geodatabase compatible with the City’s schema and workflows. Perform attribute and topology quality checks, preserve required ObjectID and FacilityID values, and collect applicable survey measurements, including coordinates, elevations, pipe inverts or depths, culvert measurements, and fiber feature locations. - Service timing: Notified project updates are generally due within eight weeks, with a different schedule potentially applying to wastewater work. Legal-description checks are due within 24–48 hours, and zoning updates are due within 30 days. - Pricing requested: Per-feature conversion costs for the listed GIS modules; monthly fees and maintenance fees; surveying features; an hourly rate for optional GIS application development; and any other applicable costs. No fixed quantities or part numbers are provided. - Notable requirement: The City prefers $5 million in cyber liability insurance but may reconsider based on the proposed data-update approach. The work is described as off-site. - Contract term: The services contract is anticipated to be renewable annually by mutual agreement; the initial term and overall duration are not stated.

Description

The City of Edmond is seeking proposals from qualified vendors to update and maintain multiple GIS data layers as new development occurs, capital improvement projects are completed, field corrections are identified, and planning and zoning projects are introduced. The layers include parcels, easements, water, wastewater, storm infrastructure, and planning data used for GIS projects including maintenance management and permitting. Work includes updating and maintaining the data, with field verification of specified features where visible or easily accessible. The City anticipates a services contract renewable annually by mutual agreement.

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