Spokane Procureware #RFP 6637-26

As-needed repair and maintenance services for City of Spokane light-duty vehicles and equipment

The City of Spokane Fleet Services Department is seeking multiple repair shops for as-needed maintenance and repair of its light-duty vehicles and equipment. - Buyer: City of Spokane, Fleet Services Department, Spokane, Washington. - OEMs and vehicle brands: Ford and Chevrolet are referenced in sample cost worksheets; no specific parts manufacturers or service vendors are named. - Requested services: General preventive maintenance; mechanical and electrical repairs; inspections and safety checks; recall and warranty repairs; mobile and field service, diagnostics, and roadside assistance; and vehicle pickup and delivery. Example work includes oil and filter changes, tire rotation and inspection, brake replacement, wheel alignment, transmission fluid service, suspension work, transmission rebuild or replacement, PMA forms, and CSA Check 22 inspections. - Quantity and part numbers: Work is as needed. No fixed quantities, vehicle models, or part numbers are specified. - Notable requirements: Contractors must provide qualified personnel, labor, parts, tools, supplies, and diagnostic equipment, including access to current OEM tooling. Parts must meet or exceed OEM specifications. Police and emergency vehicles require priority and expedited service. Other requirements include secure vehicle storage, City authorization before work begins, written estimates, status updates, itemized invoices, warranty coordination, and pickup and delivery capability. - Contract structure: Multiple, tiered, non-exclusive awards may be made. Pricing is time-and-materials for repair work, with preventive maintenance at predetermined pricing.

Description

The City of Spokane, through its Fleet Services Department, is seeking proposals from shops to provide as-needed general repair and maintenance services for its light duty vehicles and equipment. Services include preventive maintenance, repairs, warranty and recall work, inspections, and mobile or field service; expedited service is required for police and emergency vehicles. Vendors are expected to provide the necessary staffing, tools, parts, materials, supplies, and diagnostic equipment, and the City prefers vendors capable of vehicle pickup and delivery. The solicitation states that multiple contracts may be awarded for an initial one-year term, with four additional one-year renewal options.

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