Alabama Procurement Portal #SRC0000037262

Alabama DCNR HVAC maintenance, parts, and repair labor for Gulf Shores facilities

Alabama DCNR is seeking HVAC preventive maintenance and repair support for its Marine Resources facilities in Gulf Shores. - Government buyer: Alabama Department of Conservation and Natural Resources (DCNR), Marine Resources, Gulf Shores location; work includes the Claude Peteet Mariculture Center laboratory and an office building. - OEM: TRANE is named for a new HVAC system in the office building. The contractor must be authorized to perform work on equipment still under warranty. - Requested products and services: - HVAC parts for repairs to any system, including laboratory equipment and the new TRANE system; bid quantity 1. Enter a $0.00 unit price and provide the parts discount percentage in the comment field. - Quarterly preventive maintenance for the laboratory HVAC system, four visits per year; bid quantity 1 quarter. - Hourly repair labor for work outside quarterly maintenance and warranty service; bid quantity 1 hour. - Notable requirements: The procurement is all-or-none. Repair quotes must be provided before work is performed, and a site visit is mandatory. Pricing, products, services, specifications, and deliverables must remain consistent throughout the agreement. - Agreement structure: Intended annual renewals, with a maximum term of five years and a cumulative value cap of $25,000.

Description

The solicitation seeks all-or-none preventive maintenance and repair services for HVAC systems at the Marine Resources Gulf Shores location, including quarterly maintenance for the laboratory HVAC system. It also requests pricing for HVAC parts and an hourly labor rate for repairs outside quarterly maintenance and warranty work. The vendor must be authorized to perform warranty work on covered units, and a mandatory site visit is scheduled for October 26, 2026, at 10:00 AM. DCNR intends to establish an annually renewed, multi-year agreement with a maximum term of five years and a cumulative value not exceeding $25,000.

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