SAM #75N98027Q00022

One-year maintenance for an RR Mechatronics Lorrca ektacytometer

NIH’s NHLBI Sickle Cell Branch seeks full-service maintenance for its RR Mechatronics Lorrca ektacytometer used in red-cell physiology research. - Government buyer: National Institutes of Health (NIH), National Heart, Lung, and Blood Institute (NHLBI), Sickle Cell Branch; the Office of Acquisitions is identified in the notice. - OEM: RR Mechatronics. Mechatronics USA LLC is identified as its sole U.S. sales and service provider. - Requested service: One year of full-service maintenance for one Lorrca ektacytometer; no product part number is specified. - One on-site preventive-maintenance visit, including optical system cleaning, laser alignment, motor inspection and testing, EC cell calibration, tubing replacement, and system performance verification. - Quality Control certificate and field service report. - Corrective maintenance, including labor, travel, and replacement of defective non-consumable parts, plus remote diagnostic and technical support. - Software support is limited to ensuring proper operation of the LoRRca system software. - Notable requirement: The notice describes the procurement as noncompetitive, citing proprietary software, calibration, and parts, and identifies Mechatronics USA LLC as the sole U.S. sales and service provider.

Description

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a separate written solicitation will not be issued.(ii) The solicitation number is 75N98027Q00022. This solicitation is issued as a Notice of Intent (NOI) for a non-competitive combined synopsis/solicitation to award a contract or purchase order without providing for full and open competition (including brand-name, if applicable).This acquisition is conducted under the authority of FAR 12.603, Streamlined Solicitation for Commercial Products or Commercial Services, and is not expected to exceed the simplified acquisition threshold. Additional authority includes 41 U.S.C. 1901 and FAR 6.302-3(a)(2)(ii).The National Institutes of Health (NIH), Office of the Director, Office of Acquisitions, intends to negotiate and award a firm-fixed-price purchase order on a non-competitive basis to Mechatronics USA LLC, 20 Altieri Way, Unit 4, Warwick, RI 02886, for a one-year full-service maintenance contract for the Lorrca ektacytometer (RR Mechatronics), including annual preventive maintenance and all corrective repairs, labor, travel, and non-consumable parts. Mechatronics USA LLC is the original equipment manufacturer's sole U.S. sales and service provider; system software, calibration, and proprietary parts are restricted to the manufacturer and its certified partners, and no other responsible source is capable of performing the required service.(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01, effective 03/13/2026.(iv) The associated NAICS code is 334516, Analytical Laboratory Instrument Manufacturing, and the small business size standard is 1,000 employees. This requirement is not set aside for small business.

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