SAM #19R01027Q0002

U.S. Embassy Bucharest winter snow removal and de-icing services

The U.S. Department of State, through the U.S. Embassy Bucharest, is seeking on-call winter maintenance services for Embassy facilities and residences in Romania. - Buyer: U.S. Department of State, U.S. Embassy Bucharest. - Requested services: Snow removal, de-icing, snow disposal, and related winter maintenance at the New Embassy Compound (NEC/Chancery), the Chief of Mission’s Residence (CMR), and another residence. - OEMs and vendors: No OEMs, manufacturers, or service vendors are named in the provided materials. - Estimated service quantities: Thirteen priced lines cover NEC, CMR, and Uruguay Street light, medium, and heavy weather scenarios, plus 150 tons of snow disposal. A second schedule lists hourly work for the NEC, CMR, and other residences across light, medium, and heavy scenarios; hours and quantities are not specified there. - Staffing and equipment: Minimum staffing includes one supervisor, one foreman, 10 manual workers, and two certified equipment operators. The contractor must provide at least two multifunctional machines/front loaders of different capacities, along with labor, supervision, fuel, tools, personal protective equipment, and other required resources. - Government-furnished materials: The Embassy supplies salt, calcium chloride, and sand, and may provide snow-removal equipment during emergencies. - Operational requirements: Provide a three-scenario action plan, mobilize before forecast snowfall, respond when snow reaches 5 cm or a Yellow weather alert is issued, prioritize designated areas, and provide reports and daily job checks. Snow disposal is separately priced and must use locations designated by local legal authorities. - Contract structure and value: As-needed IDIQ services with fixed hourly pricing for standard work; the contract has a $10,000 minimum guarantee per contract year and a $200,000 aggregate ceiling. - Performance period: One-year base period with two one-year options. Services are seasonal, generally during November through March; the documents differ on whether ordering can begin November 1 or November 15, so the seasonal start requires confirmation.

Description

U.S. Embassy Bucharest, Romania, requests quotations from qualified contractors to provide snow removal, de-icing, and related winter maintenance services at designated Embassy facilities and residences. The Government intends to establish an IDIQ contract under which services may be ordered as needed during each defined winter-season service window. The Contractor shall provide all personnel, supervision, equipment, tools, fuel, personal protective equipment, transportation, insurance, management, and other resources necessary to perform the services, except materials or equipment expressly identified as Government-furnished in the Statement of Work (SOW). This is a fixed-price contract for snow removal and cleaning services for the U.S. Embassy Bucharest. The Government will pay the Contractor the fixed price per hour for standard services that will be satisfactorily performed.

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