Utah Public Procurement Place U3P #SHE133298-1

Laundry equipment maintenance, repairs, and parts for Salt Lake County jail facilities

Salt Lake County is seeking laundry-equipment maintenance, repair, and parts support for its jail facilities. - Government buyer: Salt Lake County, Sheriff’s Office, Jail Facility Management Division; Contracts and Procurement. Facilities are the Adult Detention Center (ADC–Metro Jail) and Oxbow Jail. - OEMs and equipment: Milnor, UniMac, and Huebsch. Covered equipment comprises 1 Milnor washer, 5 UniMac washers, 8 UniMac dryers, and 2 Huebsch Originator washers. No service contractor or reseller is named. - Services requested: Quarterly on-site preventive maintenance for all 16 machines, plus County-authorized diagnostics, repairs, and emergency service. Maintenance includes inspection, cleaning and vacuuming, lubrication, checks, minor adjustments, and minor repairs; quarterly pricing includes normal labor and parts. - Parts and repair pricing: Provide parts for Huebsch, Milnor, UniMac, and other brands. New OEM parts are required unless the County approves non-OEM or used parts in advance. Repairs beyond preventive maintenance require a firm written quote and County purchase-order approval. - Response and operating requirements: Be available for an on-site diagnostic visit by the next business day and provide emergency on-site service within 10 hours, 24/7/365. Preventive maintenance is generally scheduled during weekday business hours; all authorized equipment must be serviced during the same visit. Tools, spare parts, and scrap must be removed from the laundry area after each visit, and jail access is subject to approval. - Bidder qualifications: At least three years of relevant experience servicing the named equipment brands and at least three commercial references are required. A service facility must be within the specified local radius; the solicitation materials state both 30 miles and 60 miles. - Pricing schedule: Includes quarterly maintenance, regular-hours and after-hours repair labor, urgent service-call minimums, and discounts from published parts prices. The listed evaluation quantities are 13 regular-hours labor units, 2 after-hours labor units, 4 regular-hours minimum-call units, and 1 after-hours minimum-call unit; they do not guarantee usage. - Contract and estimated spend: Six-year term beginning upon execution; prices are guaranteed for the first 24 months, with possible price-increase requests every two years subject to limits and County approval. The contract is non-exclusive, has no guaranteed minimum or maximum, and estimated annual spending is $5,000. Equipment replacement is not included and will be procured separately.

Description

Salt Lake County is seeking a qualified provider for quarterly scheduled and as-needed on-site preventive maintenance, repairs, and replacement-parts service for commercial laundry equipment at the Adult Detention Center (Metro Jail) and Oxbow Jail. The contractor must provide labor and parts, use new OEM parts unless an approved exception is made, and perform diagnostics and repairs with County purchase-order authorization. Requirements include next-business-day diagnostic availability and on-site emergency service within 10 hours, 24/7/365. The resulting contract is described as having a six-year term; the source estimates annual costs at $5,000 and states there is no guaranteed minimum or maximum usage.

View original listing