San Diego County Ivalua #BPM013379

San Diego County Arts and Culture Grant Administration Support

The County of San Diego is seeking a provider to administer application, award, and reporting activities for two arts and culture grant programs. - Government buyer: County of San Diego, Department of Purchasing and Contracting; Land Use and Environment Group Executive Office. - Service requested: Grant administration support for Artist Grants and Public Space Activation Grants, delivered through task orders. - Anticipated recipients: 100–200 for Artist Grants and 25–100 for Public Space Activation Grants. - Provide a County-branded online application platform, applicant guidance and technical assistance, multilingual and accessible outreach, information sessions, webinars, and staff support across all five County districts. - Screen applications for eligibility, provide a 10-calendar-day cure period, apply priority tags, and conduct a weighted random lottery with audit documentation. Assist with awards, grantee reporting, progress reporting, staff training, and system handoff. - Provide at least 70 office hours: 50 during the application phase and 20 during award and reporting. The scope also requires live sessions during both phases. - Key requirements: U.S.-based support and data handling; encryption in transit and at rest; identity integration and access controls; malware protection; audit logging; backups and disaster recovery; vulnerability management; incident response; and safeguards for sensitive personally identifiable information and records retention. - OEMs, vendors, products, and part numbers: No specific OEMs or vendors are identified, and no product part numbers or priced quantities are provided.

Description

The County of San Diego is seeking quotes from firms to provide grant administration support services for Arts & Culture Opportunities. The anticipated contract term is an initial base period of one and a half years, with four one-year option periods. The solicitation includes a statement of work, task order process, sample task order form, IT security requirements, payment schedule, and draft agreement. Quotes are due November 3, 2026, prior to 5:00 p.m. San Diego time.

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