SAM #36C10B27Q0049

VA AITC and Conference-Room Audiovisual Equipment, Installation, Maintenance, and Support

The Department of Veterans Affairs is seeking conference-system equipment and lifecycle support for its Austin Information and Technology Center and related VA conference rooms. - Government buyer: Department of Veterans Affairs (VA), Office of Information & Technology (OIT), Infrastructure Operations (IO), Technology Acquisition Center (TAC), and Austin Information and Technology Center (AITC). The VA contracting representatives named are Shakiya Harris and L. Jani Shrout. - Procurement: A firm-fixed-price, single-award BPA for conference-system equipment, installation, preventative maintenance, repairs, and support. The opportunity is set aside for Service-Disabled Veteran-Owned Small Businesses. - OEMs and named manufacturers: Crestron, Netgear, Planar, Beta Brite, Chief, NEC, Panasonic, Vaddio, Sony, Trendnet, Extron, Logitech (listed as “Logitec” in one item), JBL, Biamp, Clock Audio, OWL Labs, Middle Atlantic, Liberty, and Tripp Lite. The VA form also describes the manufacturer as “Multiple.” - Equipment: The price schedules list conference-room audiovisual and video-teleconferencing hardware, including Crestron control and AV-over-IP equipment; Planar LED display components; large-format NEC displays; Panasonic and Sony cameras; Extron switching and connectivity; Logitech Rally Plus; JBL speakers; Biamp audio processing and microphones; OWL Labs meeting-room equipment; racks, mounts, power equipment, and cabling. Most listed items have a quantity of 1; JBL Control 12 C/T speakers have a listed quantity of 2. Refer to product line items for part numbers and quantities. - Services: Maintenance and repair for conference rooms and mobile carts; 6-hour emergency response where specified; installation management and engineering; system design and diagrams; training; travel; Planar DirectLight Pro commissioning/assisted installation/on-site training; and a PDF drawing package. The schedules include 24 months of conference-room maintenance, 12 months each for mobile-cart maintenance with and without emergency support, and individual labor/service quantities of 1. - Notable requirements: 24x7x365/366 maintenance-call intake, weekday help-desk and remote support, routine and emergency response, on-site preventive maintenance every six months, repair coordination and service reporting, temporary replacement equipment when off-site repair exceeds three business days, warranty coordination, and VA security and accessibility compliance. Installation includes site survey and planning and is generally due within 30 business days after Government approval to proceed. - Ordering period and value: Five years across five ordering periods. The BPA has a $700,000 ceiling, but the ceiling is not guaranteed; the price evaluation schedules show zero-dollar values, so actual spend is not established.

Description

This is a solicitation for a single award Blanket Purchase Agreement for Austin Information and Technology Center (AITC) Equipment, installation, preventative maintenance and Support for various conference rooms.

Please read the solicitation carefully. Questions regarding the RFP will be accepted. Respondents shall submit any questions to the Contract Specialist and Contracting Officer at the aforementioned email addresses, NO LATER THAN, 2:00PM Central Standard Time (CST), October 23, 2026. Offeror Quotes shall be submitted by email directly to Contract Specialist, Shakiya Harris at Shakiya@va.gov and the Contracting Officer, Mary B. Accomando at Mary.Accomando@va.gov in the files set forth below, NO LATER THAN, October 28, 2026 at 1:00 PM, Central Standard Time.

View original listing