SAM #W912J2-27-Q-042147

Wisconsin Army National Guard Yellow Ribbon Event Lodging and Event Services

The Wisconsin Army National Guard is seeking a venue and event-services provider for a post-demobilization Yellow Ribbon Reintegration event in the Wisconsin Dells area. - Government buyer: United States Property and Fiscal Office for Wisconsin, Purchasing and Contracting Division, supporting the Wisconsin Army National Guard (WIARNG), G-3 Yellow Ribbon Reintegration Program. - Supported units and attendance: 121st Field Artillery Regiment and 108th Forward Support Company; approximately 500 attendees and up to 40 children. - Lodging and parking: 205 double-occupancy rooms (410 beds) for one night, plus complimentary on-site parking for at least 250 vehicles. - Venue spaces: A general session room for 500 with cabaret-style seating; a resource and jobs fair room with 20 skirted tables and at least 10 electrical drops; registration and confidential privacy areas; one child and youth activity room; one infant/nanny room; and six breakout rooms seating 100 each. - Technology: Professional A/V for the general session and breakout rooms, including projection, sound systems, wireless microphones, and backup equipment. High-speed, high-density Wi-Fi must support at least 500 simultaneous users; breakout spaces must support web-based polling. Childcare spaces need TV/display and DVD or streaming/HDMI capability. - Catering and childcare: Continuous water and beverage service, scheduled refreshments at separate adult and childcare stations, and at least two beverage stations with regular and decaffeinated coffee, tea, soft drinks, and related supplies. Childcare rooms must meet specified space, equipment, restroom-access, and safety requirements. - Coordination: A dedicated on-site event coordinator is required during setup and throughout the event. A venue walkthrough, A/V test, and menu review must occur at least 14 days before the event. - OEMs and vendors: No specific OEMs, vendors, or product brands are named; this is a hospitality and event-services requirement rather than a branded-product procurement.

Description

This is a combined synopsis/solicitation for commercial supplies prepared in accordance with the format in Subpart 12.205, as supplemented with additional information included in this notice.

i. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

ii. The solicitation number assigned to this action is W912J2-27-Q-042147. The solicitation is issued as a Request for Quote (RFQ) from the United States Property and Fiscal Office for Wisconsin, Purchasing and Contracting Division, Camp Douglas, WI 54618.

iii. This requirement is unrestricted with an applicable NAICS Code of 721110.

iv. Please send proposals In Accordance With (IAW) the attached Statement of Work.

v. The Wisconsin Army National Guard (WIARNG) is seeking a contractor to provide lodging, conference and meeting space, audio-visual (A/V) support, and catering for a post-demobilization Yellow Ribbon Reintegration Event supporting the 121st Field Artillery Regiment and 108th Forward Support Company in the Wisconsin Dells, Wisconsin area.

vi. The period of performance shall be from 8 January 2027 (setup) to 10 January 2027. Lodging will be for the night of Saturday, 9 January 2027.

vii. Evaluation will be based on the lowest price offeror meeting or exceeding the requirements specified in the Statement of Work. To be considered, all bids must include: 1. A narrative demonstrating conformance to the Statement of Work. 2. A completed bid sheet detailing all costs.

viii. A firm-fixed-price contract award is anticipated.

4. Key Requirements from Statement of Work

Event: Post-Demobilization Yellow Ribbon Reintegration Event Dates: 9–10 January 2027 (with setup access on 8 January 2027) Location: Wisconsin Dells, Wisconsin area Attendance: Approximately 500 personnel Lodging: 205 double-occupancy rooms for the night of 9 January 2027. Meeting Space: Day 1 (Jan 9): General Session Room for 500, Resource Fair Room, Registration Foyer, Confidential Privacy Room, and two separate childcare rooms (Child/Youth and Infant/Nanny). Day 2 (Jan 10): Six breakout rooms for 100 each, Registration Foyer, and two childcare rooms. A/V: Professional A/V support as specified for all session rooms, including projection, microphones, and high-density Wi-Fi for 500+ users. Catering: Continuous beverage service and scheduled snack service on both days for adults and childcare areas. On-Site Support: A dedicated on-site event coordinator must be provided by the contractor.

5. Instructions to Offerors

i. Quotes in response to this solicitation MUST include the Offeror's CAGE Code or DUNS Number.

ii. All contractors shall be registered in the System for Award Management (SAM) at www.sam.gov to be eligible for contract award.

iii. Submit offers via email to the Primary Point of Contact. Telephonic inquiries will not be accepted.

iv. Quotes must be received no later than 15 November 2026 at 12:00 PM CST. Offers received after this time may not be considered.

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