SAM #36C24E27Q0008

Sole-source maintenance and technical support for VA’s Brooks Life Sciences NitroStore system

VA RPO East plans a sole-source, three-year maintenance and technical-support contract for a NitroStore system holding VA research biospecimens. - Agency and procurement: Department of Veterans Affairs, Veterans Health Administration, Regional Procurement Office East; pre-solicitation notice of intent, not a solicitation. - Intended contractor: Avidity Science, LLC. - Equipment and location: Brooks Life Sciences NitroStore automated -80 °C sample storage system, serial number NITRO2012 01, at the Jamaica Plain Campus, Building 1E. It stores approximately 2 million VA research biospecimens supporting Cooperative Studies Program trials and the Million Veteran Program. - Required services: OEM-authorized preventive maintenance, repairs, remote technical support, and critical spare-parts support. - OEM and sole-source basis: Azenta US, Inc. (formerly Brooks Life Sciences) is identified as the OEM and exclusive worldwide source for NitroStore parts, diagnostics, firmware, proprietary software, and technical support. The notice states that no other source can meet the requirement. - Contract term: One base year plus two option years. Existing maintenance under Contract 36C24E22P0022 expires December 6, 2026; proposed contract start and end dates are not stated. - Classification: NAICS 811210; PSC J066. No contract value is provided in the notice.

Description

This is a Pre-Solicitation Notice for the notice of intent to award a sole source contract. This is not a solicitation. Regional Procurement Office (RPO) - East intends to negotiate a sole source contract for 3 years (Base Year plus 2 Option Years) with Avidity Science, LLC, located at 819 Bakke Avenue, Waterford, Wisconsin, 53185, for preventative maintenance services for the Joseph Maxwell Cleland Atlanta VA Medical Center.

Background: This requirement is for preventative maintenance to support OEM-authorized preventive maintenance, repair services, remote technical support, and critical spare parts support for the Brooks Life Sciences NitroStore automated -80 °C sample storage system (Serial Number: NITRO2012 01) located at the Jamaica Plain Campus (Building 1E). Current services for preventative maintenance, under Contract 36C24E22P0022, expire 12/6/2026. The NitroStore currently stores approximately 2 million VA research biospecimens supporting Cooperative Studies Program (CSP) trials and the Million Veteran Program (MVP). Continuous maintenance is required to protect irreplaceable Veteran biological samples. Azenta US, Inc (formerly Brooks Life Sciences) is the OEM and exclusive provider of all parts, diagnostics, firmware, proprietary software, and technical support for NitroStore systems worldwide and is the only firm capable of providing the supplies and services necessary.

Since the intent is to procure this requirement on a sole source basis, no solicitation will be posted to SAM.gov Contract Opportunities. The applicable NAICS code is 811210, with a $34.0M size standard. The PSC is J066. The authority for this action is RFO 6.103-1, Only One Responsible source, and no other supplies or services will satisfy agency requirements.

Interested persons may contact the Contracting Officer via email at millicent.covert@va.gov regarding this procurement. The determination to conduct a competitive procurement based on responses to this notice is solely within the discretion of the Contracting Officer.

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