San Marcos Unified School District Opengov #2026-15

San Marcos Unified School District HR Database System and Implementation

San Marcos Unified School District is seeking a configurable HR database platform and implementation support for districtwide human-resources workflows. - Government buyer: San Marcos Unified School District (SMUSD), Human Resources Department; Purchasing office. - Requested solution: One HR software system, plus implementation, professional development and training, and additional support hours. - Core capabilities: Unified employee records; credential and legal-clearance tracking with renewal alerts; evaluations; hiring, status-change, and offboarding notifications; volunteer intake and ID-badge workflows; classification and salary rollovers; benefits and retiree records; secure document storage; and reporting. - Implementation and support: Include customization, data merging and migration, validation, testing, conversion of manual workflows, training for HR staff and other users, ongoing support and maintenance, and a detailed migration and go-live plan. - Technical requirements: The platform must be web-based, remotely accessible, mobile-responsive, secure, accessible, and interoperable, with bulk-import and API capabilities. - Named existing systems/vendors for integration: Droplet, Ed Join, Frontline (Absence Management), and PeopleSoft (Payroll). These are identified as district systems or potential integration points, not as the specified manufacturer of the requested HR platform. - Quantities and identification: HR software—1; implementation services—1; professional development and training—1; additional hours for purchase—1. No requested-product brand, model, or part number is specified; the vendor must identify its proposed product.

Description

San Marcos Unified School District is seeking proposals for a comprehensive Human Resources Database System for the 2026-27 and 2027-28 funding years. The system is intended to streamline HR processes, support compliance, and integrate with existing tools and workflows, including employee records, clearances, evaluations, volunteer management, benefits, and notifications. The scope includes implementation services such as data migration and conversion of manual processes, customization, testing, training, go-live support, and ongoing maintenance and support. Proposals are to be submitted electronically through the District’s eProcurement portal by November 18, 2026, at 4:00 p.m. Pacific Time.

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