SAM #36C24727Q0063

VA market research for Carestream mobile X-ray and detector maintenance

The Department of Veterans Affairs is seeking capable businesses to support Carestream equipment maintenance at Birmingham VA Medical Center. - Government buyer: Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office 7. - Named OEM: Carestream; Carestream must perform the maintenance and repair work. No reseller or other vendor is named. - Equipment covered: - 2 Carestream DRX Revolution mobile X-ray systems (asset numbers 3416831 and 3416840; MX numbers 521 MX3416831 and 521 MX3416840). - 2 Carestream LUX 35 mobile detectors. - Requested services: Preventive maintenance, troubleshooting, corrective repairs using OEM parts, labor, travel, testing, calibration, applicable software and diagnostic support, and service documentation. - Notable service requirements: Normal coverage is Monday through Friday, 8:00 a.m. to 5:00 p.m., excluding federal holidays. Telephone response to the Contracting Officer's Representative is required within 30 minutes; if the issue cannot be resolved by phone, on-site service must commence within four hours. - Capability information: Respondents are asked to provide current Carestream service authorization, describe their performance approach and relevant experience, and provide feedback on the draft statement of work. SBA-certified SDVOSVs and VOSBs are of particular interest. - Opportunity status: This is market research, not a solicitation or commitment to award.

Description

SOURCES SOUGHT NOTICE

Carestream Portable X-Ray Maintenance Services Birmingham VA Medical Center Reference Number: 36C24727Q0062 NAICS: 811210 Electronic and Precision Equipment Repair and Maintenance PSC: J065 Maintenance, Repair, and Rebuilding of Equipment Medical, Dental, and Veterinary Equipment and Supplies PURPOSE The Department of Veterans Affairs, Network Contracting Office 7, is conducting market research to identify businesses authorized to provide maintenance and repair services through Carestream for existing equipment at Birmingham VA Medical Center. Responses are requested from interested businesses of all sizes, particularly SBA-certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) and Veteran-Owned Small Businesses (VOSBs). Responses will assist the Government in determining the acquisition strategy, including potential small-business set-asides. PLACE OF PERFORMANCE Birmingham VA Medical Center 700 19th Street South Birmingham, AL 35233 ANTICIPATED PERIOD OF PERFORMANCE Period Dates Base Year December 12, 2026 December 11, 2027 Option Year 1 December 12, 2027 December 11, 2028 Option Year 2 December 12, 2028 December 11, 2029 Option Year 3 December 12, 2029 December 11, 2030 Option Year 4 December 12, 2030 December 11, 2031

DESCRIPTION OF REQUIREMENT The contemplated requirement includes maintenance coverage for: Two Carestream DRX Revolution mobile X-ray systems. Two Carestream LUX 35 mobile detectors. Services include preventive maintenance, troubleshooting, corrective repairs, parts, labor, travel, testing, calibration, applicable software and diagnostic support, and service documentation as described in the attached draft Statement of Work (SOW). The contemplated service arrangement requires Carestream to perform the maintenance and repair services. Respondents shall demonstrate their authorization to provide these services through Carestream and their ability to meet the draft SOW s coverage and response requirements. REQUESTED CAPABILITY INFORMATION Interested businesses shall provide: Company Information: Legal business name, address, point of contact, telephone number, email address, Unique Entity Identifier (UEI), and CAGE code, if assigned. Business Size and SBA Certification: Business size under NAICS 811210 and applicable socioeconomic status. Respondents claiming SDVOSB or VOSB status shall provide evidence of current active SBA certification. The Government will independently verify certification status. Carestream Service Authorization Letter: A current authorization letter on Carestream letterhead, issued by Carestream, confirming that the respondent is authorized to provide the required services through Carestream for the two DRX Revolution mobile X-ray systems and two LUX 35 detectors identified in the attached draft SOW. The letter shall identify the respondent s legal business name, the scope and duration of authorization, and confirm that Carestream will perform the required maintenance and repair services. Performance Approach: Describe how the respondent will coordinate service through Carestream, including service requests, scheduling, response times, service reports, and contract administration. Identify the work performed by the respondent and Carestream and address applicable limitations on subcontracting. Relevant Experience: Provide examples of similar OEM service arrangements, including equipment supported, scope, and period of performance. SOW Feedback: Identify requirements needing clarification and any barriers to performing the contemplated services.

SUBMISSION INSTRUCTIONS Submit capability statements by 10/26/2026 at 12:00 PM Eastern Time to Jessica N. Cummings at Jessica.Cummings3@va.gov. Email subject: Sources Sought Response 36C24727Q0062 Carestream Maintenance Clearly identify proprietary information. Do not include patient information or other sensitive personal information. DISCLAIMER This notice is for market research only. It is not a solicitation, request for quotations, or commitment to award a contract. No acquisition strategy or set-aside determination has been finalized. The Government will not reimburse costs incurred in preparing responses. Any subsequent solicitation will contain the final requirements and submission instructions. ATTACHMENT Draft Statement of Work Carestream Portable X-Ray Maintenance Services

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