Los Angeles County Lacounty #RFB-IS-27200225

Los Angeles County lease and support for five Xerox W110 document scanners

Los Angeles County is seeking five brand-only Xerox W110 scanners for its Department of Children & Family Services information technology operations. - Government buyer: County of Los Angeles, Internal Services Department (ISD), ISD Procurement; requisitioning department IS. Equipment is for the Department of Children & Family Services (DCFS), Bureau of Information Systems/Information Technology Services, WIC 827 unit. The attachment names Edmond Warren. - OEM: Xerox is the specified manufacturer. The solicitation requires an authorized seller and does not permit substitutions because of integration compatibility. - Products: Five new Xerox W110 scanners, part number XW110-A. Required capabilities include at least 100 pages per minute, duplex document feeding, 600 dpi optical resolution, USB-C, and a 35,000-page daily duty cycle. The feeder must hold up to 300 pages; scanning software must support OCR, multiple destinations and file formats, automatic page orientation, preview, and customizable file naming. Refurbished, remanufactured, remodeled, or demonstrator units are not accepted. - Maintenance package: Xerox Production Maintenance Package 497N07798, listed for a 12-month term. Associated identifiers: 614N17384, 614N14302, 614N17139, and 614N17129. The scanners also include a three-year standard manufacturer’s warranty. - Lease and support: Fair-market-value lease with a 12-month initial term and options for up to two additional years by mutual consent. Requirements include installation and network setup coordination, training, on-site next-business-day service, parts and labor, preventive maintenance, repairs, and supplies other than paper. Equivalent loaners are required when qualifying repairs are expected to exceed one business week; recurring issues after documented remediation may require no-cost replacement. - Notable handling requirements: Weekday inside delivery and coordination with County IT staff are required. At lease end, the vendor must securely wipe and format the scanners, provide data-wipe certification, and remove the equipment at no cost. - Potential alternatives: Kodak Alaris, Ricoh/PFU, Canon, and Epson make document-scanning products that may serve similar needs, but substitutions are not allowed for this requirement.

Description

Los Angeles County is seeking bids for five new Xerox W110 scanner units for the Department of Children & Family Services WIC 827 unit. The scanners are specified as brand-only, model Xerox W110, part number XW110-A, with no substitutions allowed due to integration compatibility. The procurement specifies a 12-month fair-market-value lease, with options to extend for up to two additional years by mutual consent, and includes detailed hardware, software, delivery, warranty, maintenance, and service requirements. Bids must be submitted online through the Vendor Self Service portal by the stated deadline.

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