Daytona Beach Opengov #2653RFP

Halifax Harbor Marina management and operations

The City of Daytona Beach is seeking an experienced operator for Halifax Harbor Marina, a large public marina with a broad range of waterfront services. - Government buyer: City of Daytona Beach, Business Enterprise Management Department; the Purchasing Division issued the RFP. - Scope: Operate, manage, maintain, market, and enhance the marina, including approximately 550 wet slips, dry storage, fuel services, a ship’s store, transient dockage, and waterfront commercial tenants. The facility has 55 live-aboards; marina staff operate the ship’s store, and an available dry-storage area is currently unused. - Operator responsibilities: Handle marina operations and customer service; slip assignments and reservations; dockage, fuel, retail, and tenant relations; maintenance, inspections, repairs, security, and vendor coordination; marketing, revenue collection, financial management, and reporting; and regulatory compliance, environmental stewardship, and emergency preparedness. - Planning and improvement: Provide an annually updated five-year capital improvement and asset management plan, support potential Marina Master Plan work, and propose additional services, amenities, and revenue-generating offerings. The City supplied capital history, basin surveys, budget, financial reports, and marina incentive-fee materials for reference. - Staffing plan: The attachment lists 22 positions: 9 full-time and 13 part-time, covering management, office and administrative support, dock attendance, maintenance, pumpout operations, housekeeping, and groundskeeping. - Software and named platforms: MarinaGo is the marina’s existing software. OpenGov is identified for proposal submission, and Microsoft Teams for the pre-proposal meeting; none is identified as a requested product. - OEMs and vendors: No OEM or product vendor is named for the requested management services. The incumbent management company is not identified by name. - Experience and capacity: Proposers must demonstrate at least five consecutive years managing a marina or comparable waterfront facility, relevant similar-facility experience, sufficient personnel and resources, and authorization to do business in Florida. The City will assess experience, assigned staff, operational and capital plans, past performance, financial proposal and revenue strategy, and financial capacity. - Commercial structure and term: The agreement is for five years with one five-year renewal option. Marina revenues are transmitted to the City; eligible operating expenses are reimbursed or paid directly by the City within approved budgets, while eligible on-site personnel costs are handled separately from the management fee, subject to budget and documentation requirements. - Notable operational details: The incumbent may submit a proposal. No site visits are scheduled.

Description

The City of Daytona Beach seeks qualified firms to manage, operate, maintain, market, and administer Halifax Harbor Marina, a municipal full-service marina on the Intracoastal Waterway. The scope includes daily marina and tenant operations, customer service, occupancy and revenue growth, facility maintenance, financial reporting, regulatory compliance, environmental stewardship, security, and emergency preparedness. The operator will also support capital planning, infrastructure improvements, grants, technology implementation, and operational efficiencies, including an annually updated five-year capital improvement and asset management plan. The initial term is five years, with two two-year renewal options; proposals must be submitted electronically through OpenGov by October 29, 2026.

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