Monterey Regional Waste Management District Opengov #318587

Monterey Conference Center audiovisual, lighting, rigging, and optional venue technology services

The City of Monterey is seeking a provider for audiovisual, lighting, and exclusive rigging services at the Monterey Conference Center, with optional electrical, internet, and phone services. - Government buyer: City of Monterey — Monterey Conference Center. - OEMs and vendors: No equipment manufacturers, OEMs, or supplier firms are named. The Monterey Marriott Hotel and Portola Hotel & Spa are referenced as potential service venues, along with other local venues. - Phase I — audiovisual and event services: Provide and maintain AV equipment and inventory; support meetings and events before, during, and after sessions; arrange rentals and specialized production equipment; assist client-hired providers; and provide lighting support for meetings and larger productions. No equipment models, part numbers, or purchase quantities are specified. - Exclusive rigging: Provide rigging expertise, staff, equipment, and maintenance; prepare specifications, weight calculations, and rigging-point diagrams; review client plans; and coordinate qualified labor and lifting equipment. - Staffing and availability: Assign at least two experienced staff members, including at least one full-time technical AV person with at least six years of audiovisual experience. Provide weekday office coverage and 24-hour technical support for rented equipment; overall availability is required 24/7. - Business and operations support: Develop Center-specific marketing materials and pricing forms, coordinate with clients and Center staff, support sales and bookings, manage client billing and collections, and submit monthly commission reports. - Optional Phase II: Provide electrical services and internet and phone services for conference and exhibition spaces. If Phase II is awarded, the provider must also receive Phase I; Phase I may be awarded on its own. - Term: Three-year base agreement with two optional one-year extensions.

Description

The City of Monterey seeks proposals for preferred in-house audiovisual services and equipment, and exclusive rigging services, for the Monterey Conference Center. Work includes preparing, operating, removing, storing, and maintaining audiovisual equipment for events, supporting outside providers hired by Center clients, and providing safe rigging oversight and qualified labor. Services must be available 24/7, with proposals also addressing staffing and equipment availability at other Monterey venues. Phase II proposals may cover internet and phone services for conference and exhibition space and electrical power sources for conference space; the City may award Phase I separately.

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