Monterey Opengov #318587

Monterey Conference Center Audiovisual, Rigging, and Related Event Services

The City of Monterey is seeking a provider for event audiovisual, exclusive rigging, and related services at the Monterey Conference Center. - Government buyer: City of Monterey, Monterey Conference Center; no sub-agency or office is identified. - OEMs and named vendors: No OEMs, brands, or vendor companies are named in the opportunity. - Phase I — audiovisual and event services: Provide and maintain AV equipment and inventory, event planning and operation, labor, rentals, technical support, client and outside-vendor coordination, floor diagrams, training, and support for City events. Services should also be available for Monterey-area venues, including the Monterey Marriott Hotel, Portola Hotel & Spa, and possible temporary outdoor or tent venues at Custom House Plaza. - Exclusive rigging and lighting: Plan and review rigging, prepare weight calculations and rigging-point diagrams, supervise qualified labor, and provide, install, and maintain chain motors and attachments. Provide lighting equipment and expertise for meetings, productions, and social events. - Staffing and availability: Assign at least two experienced staff members, including one full-time technical AV person with at least six years of AV knowledge. Provide weekday office coverage and 24-hour technical support for rented equipment; services must be available 24/7. - Sales and operations: Develop Center-specific marketing and pricing materials, communicate with booked clients, coordinate with Center staff and outside providers, and support business development. Manage deposits, invoicing, collections, and detailed monthly commission reporting. - Optional Phase II: Provide conference-space electrical services and internet and phone services, including planning, installation, technical support, and exhibitor coordination. If Phase II is awarded, the same provider must also receive Phase I; Phase I may be awarded independently. - Products and quantities: No specific equipment models, part numbers, or purchase quantities are listed. The staffing requirement specifies a minimum of two assigned staff members. - Notable requirements: The provider must support safe rigging practices, applicable certifications and maintenance, accessibility and fire-code compliance, and coordination with client-hired AV providers. The provider pays the City annually.

Description

The City of Monterey seeks proposals for preferred in-house audiovisual services and equipment and exclusive rigging services for the Monterey Conference Center. Work includes preparing, operating, removing, and storing audiovisual equipment for events; coordinating with outside providers; and maintaining safe rigging practices, qualified labor, and required equipment. Services must be available 24 hours a day, seven days a week, with proposed service, staffing, and equipment availability at the Center and additional Monterey venues. Phase II proposals may cover conference and exhibition-space internet and phone service and conference-space electrical power; the City may award Phase I without Phase II, but a Phase II award includes Phase I.

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