Utah Public Procurement Place U3P #SLCoFAC134391-RFC

Ammonia refrigeration parts, maintenance, repair, and emergency services for Salt Lake County ice rinks

Salt Lake County is seeking ammonia refrigeration parts and service support for its County-managed ice rink facilities. - Government buyer: Salt Lake County Contracts and Procurement, for Facilities Management, Mechanical Operations. - OEMs named: Vilter and Frick; the requested schedule includes their compressor oils, filters, and seal components. - Products: Ammonia refrigeration oils, compressor parts, oil filters, seal kits, an oil-analysis kit, a 1-inch solenoid valve, and other system components, controls, sensors, and valves. - The price schedule lists four Vilter Type D R-717 oil units in 15-gallon packaging, a Vilter 1833 C oil filter, Vilter KT709A seal kits, a Frick 543M016G01 shaft seal, Frick #3 oil in 15-gallon packaging, a Frick 531 B0065H03 oil filter, a Frick oil-analysis test kit, and one 1-inch solenoid valve. - Source summaries differ on some sample quantities, particularly the Vilter oil filter; the schedule quantities should be confirmed. - Services: On-call consultation/backup, scheduled preventive maintenance and inspection reports, requested repairs, emergency response, and on-site consulting and labor at normal-hours and overtime rates. - Notable requirements: Bidders need at least 20 years of ammonia refrigeration installation and service experience, including 10 years related to ice rinks. Parts and labor require at least a one-year warranty; the contractor must maintain a nearby service facility and stock common parts. Emergency support requires a 24/7 contact. Prices are guaranteed for 24 months; increases are limited to 3% annually, require supporting documentation, and are subject to County approval. - Contract and purchasing context: The contract term is six years, with no guaranteed purchase quantities. Estimated annual purchasing of approximately $100,000 is informational, not a commitment. Partial bids may be considered nonresponsive.

Description

Salt Lake County is soliciting bids for ammonia refrigerant oil, Frick/Vilter compressor parts, ammonia refrigeration system components and controls, and related services for County-managed ice rink facilities. Services include backup support, scheduled preventive maintenance, repairs, and emergency service. Bidders must have at least 20 years of ammonia refrigeration installation and service experience, including 10 years directly related to ice rink installation and maintenance. The resulting contract is for six years; approximate annual purchases are stated as $100,000 for information only, with no guaranteed quantity. Bid pricing must be guaranteed for 24 months, and increases are limited to 3% annually subject to the stated requirements.

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