SAM #HQC0102713

DeCA seeks up to five years of refrigeration maintenance for four UK commissaries

DeCA is seeking commercial refrigeration maintenance solutions for four commissaries in the United Kingdom. - Sites: RAF Lakenheath, Mildenhall, Alconbury, and Croughton. - Services: Preventive maintenance, unscheduled repairs, and 24/7/365 emergency support. - Key requirements: Rapid on-site emergency response; preventive maintenance aligned with local commercial standards; transparent fixed-price quotes and reporting; and compliance with applicable UK host-nation and Department of War statutory, safety, and warranty requirements. - Term: DeCA seeks a partnership of up to five years; the final structure may include a base period and option periods. - Submission deadline: Phase 1 Solution Brief due October 29, 2026, at 3:00 PM CET. - Products and OEMs: No specific products, quantities, part numbers, vendors, or OEMs are identified.

Description

In accordance with the Commercial Solutions Opening (CSO) – Defense Commissary Agency (DeCA), OCONUS, posted October 2, 2026 under Notice ID HQCAAA2702, the following requirement supports Area of Interest (AoI) 5.2 Elevate the Patron Experience. The Defense Commissary Agency (DeCA) is seeking innovative, commercial approaches for commercial building refrigeration maintenance services for the commissaries within the United Kingdom (UK) area (RAF’s Lakenheath, Mildenhall, Alconbury and Croughton). The prospective contractor shall provide a comprehensive preventative, unscheduled, and 24/7/365 emergency maintenance for commercial refrigeration maintenance services to ensure continuous and reliable operations. Solutions should demonstrate rapid on-site emergency response capabilities, preventative maintenance compliant with local commercial standards, transparent fixed-price quoting and reporting procedures, and full compliance with applicable host nation (UK) statutory requirements and Department of War (DoW) statutory, safety, and warranty standards from firms operating in United Kingdom, compliant with UK and host nation specific regulations and standards as it relates to commercial refrigeration preventive maintenance and repair. Attached documents contain technical data that will provide assistance in understanding current conditions that the commercial solution will need to meet.  

Please see attached PDF Call for Solutions Letter which has additional information.  The PDF has additional documents attached to support the information in the Call for Solutions letter.  You will have to download the PDF to be able to view these attachments.

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