SAM #HQC0102712

DeCA Phase I call for solutions: maintenance and repair at European distribution facilities

DeCA is seeking Phase I solutions from firms operating in the European Union to maintain and repair distribution facilities in the Kaiserslautern Military Community. - Agency: Defense Commissary Agency (DeCA), Europe Area. - Facilities: Central Distribution Center Germersheim (CDG), Kaiserslautern Cold Storage (KCS), and Central Meat Processing Center (MPP). - Services: Preventive, unscheduled, and 24/7/365 emergency maintenance and repair for HVAC systems, facilities, and selected equipment. - Requirements: Meet applicable German and EU host-nation requirements, along with Department of War statutory, safety, and warranty standards. - Vendor experience: Firms should demonstrate relevant experience with commercial warehouses, distribution centers, and meatpacking facilities. - Performance period: Up to five years; the Government may use a base period with one or more option periods. Respondents should propose commercially appropriate performance timelines. - Items and vendors: No specific products, quantities, part numbers, or OEMs are identified.

Description

HQC0102712In accordance with the Commercial Solutions Opening – Defense Commissary Agency (DeCA) OCONUS, posted October 2, 2026 under Notice ID HQCAAA2702 (attached), the following requirement supports Area of Interest (AoI) 5.2 Elevate the Patron Experience. The Defense Commissary Agency (DeCA) is seeking innovative, commercial approaches for long-term service contracts with firms operating in European Union, to provide maintenance and repair of DeCA facilities in Europe. The prospective contractor shall provide a solution to provide these maintenance services that are fully in compliance with EU and host nation specific regulations and standards. The prospective contractor shall provide a Phase I solution for comprehensive preventative, unscheduled, and 24/7/365 emergency maintenance for which includes maintenance for HVAC systems, facilities, and selected equipment for the distribution centers (CDCs) within the Kaiserslautern Military Community (KMC) area which include the Central Distribution Center Germersheim (CDG), Kaiserslautern Cold Storage (KCS) and the Central Meat Processing Center (MPP); the latter two are both located on Ramstein Air Base. Solutions must meet full compliance with applicable host nation (German/EU) statutory requirements and Department of War (DoW) statutory, safety, and warranty standards from firms operating in European Union, compliant with EU and host nation specific regulations and standards as it relates to facility and equipment preventive maintenance and repair. Attached documents contain technical data that will provide assistance in understanding current conditions that the commercial solution will need to meet. Our objective is to establish a long term partnership with a provider whose technology, service model, and commercial terms align with our commitment to delivering reliable, value driven solutions. DeCA seeks solutions that will provide this support for up to five total years, requesting that solutions propose a Period of Performance (PoP) that reflect customary commercial lead times, development lifecycles, and repair benchmarks for the proposed support. The Government reserves the right to adjust the proposed PoP to align with mission requirements, funding availability, and applicable regulatory limitations, including structuring the award as a base period with one or more option periods at the Government's discretion. Interested vendors with proven expertise in providing maintenance services in a commercial warehouse, distribution, and meatpacking centers should submit their written solutions brief (Phase 1) in accordance with section 3.2 Solutions Brief. Pleease see attached Call for Solutions letter for additional information. Attachments are within the PDF document itself, so downloading of the document to be able to access the attachments is required.

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