SAM #36C26027Q0058

VA Puget Sound histology staining, specimen tracking, reagents, and support

VA Puget Sound is seeking information on an integrated histology staining and specimen-tracking workflow, with ongoing reagents and operational support. - Government buyer: Department of Veterans Affairs (VA), Network Contracting Office 20, for Puget Sound VA Medical Center, Pathology and Laboratory Medicine Service. - OEMs and vendors: No equipment OEMs or reagent vendors are identified. Data Innovations is named as middleware with which the system must be compatible. - Products and quantities: - Two automated IHC/ISH immunostainers, configured as primary and backup instruments that each support the full scope of operations; each requires a UPS with line conditioner. - Two automated special stainers, also configured as primary and backup instruments that each support the full scope of operations. - One specimen-tracking system; quantity is not specified. - Reagents, standards, controls, supplies, consumables, and replacement parts; quantities are not specified. Reagents are requested on a cost-per-reportable-result basis. - Ancillary support equipment as applicable, including cabinetry, water systems and related consumables, printers, UPS units, interface equipment, starter kits, and tables or stands. - Notable requirements: The integrated system must communicate across the instruments and tracking system, identify specimen and slide location and status, support chain of custody, and enable workflow, productivity, quality-assurance, and workload analysis. It must be compatible with VISTA and/or Cerner, future VA electronic health record systems, and Data Innovations middleware. Requirements also include continuous supply availability, clearly marked expiration dates, emergency supply delivery within 24 hours under specified conditions, and a 98% operational-time uptime guarantee. - Services and support: Installation and equipment removal, validation and method performance/comparison studies consistent with current CLSI and CAP requirements, operator training, preventive maintenance, repairs, technical assistance, and commercially available hardware and software upgrades are included. Technical support includes 24/7 telephone assistance with a maximum one-hour callback and on-site weekday repair response within 24 hours. - Performance term: One base year plus four option years, for up to five years total. The requirement covers ongoing supplies and support; it is not identified as an annual subscription.

Description

The VA Puget Sound Health Care System Pathology and Laboratory Medicine Service requires a histology staining workflow system which includes: Two (2)  immunohistochemistry (IHC) and two (2) in-situ hybridization (ISH) immunostainers, and two (2) special stainers, and a specimen tracking system which promotes proper identification of specimens and slides and will audit workflow to identify areas that need improvement and reduce errors.

The tracking system will improve patient safety, provide a chain of custody, and will monitor productivity. All the components of the workflow system must communicate with each other in order to track the workflow. The stainers attached to this system must be automated and allow the system to track and label slides for special staining and immunostaining. The workflow system must be compatible with the IT systems VISTA and/or Cerner, as well as any other new electronic health record system the VA acquires and also be compatible with Data Innovations middleware.

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