SAM #36C25627Q0041

VA fire alarm and fire suppression maintenance and emergency services for New Orleans medical campus

The Department of Veterans Affairs is seeking comprehensive fire-system services for its Southeast Louisiana Veterans Health Care System in New Orleans. - Government buyer: Department of Veterans Affairs (VA), Southeast Louisiana Veterans Health Care System (SLVHCS); New Orleans VA Medical Center / Contracting Officer 36C256. - Scope: Fire alarm and fire suppression monitoring, preventive maintenance, testing, repair, parts replacement, and 24/7 emergency response. The materials describe coverage of the main campus and outpatient clinics, while a Q&A specifies that clinics are excluded; the final service boundary should be confirmed. - Systems and quantities: Approximately 6,749 fire alarm devices and 4,000 sprinkler devices. One source describes 15 buildings; another describes 17 buildings and a concourse. The solicitation also references one fire alarm monitoring account. - OEMs/equipment named: Notifier NFS2-640 fire alarm system, firmware revision 27, using FireWorks; Aurora fire pumps, models 4-481-110 and 125CM; Pentair fire pump, model 2-383-9C; and Ansul kitchen hood suppression equipment. - Service schedule and response: The schedule includes 12 months of maintenance, 250 callback-service hours, and one annual parts-rider line. Requirements include scheduled annual, semi-annual, quarterly, and monthly activities as applicable, monthly monitoring, 40 hours per week of on-site scheduled service, and unlimited 24/7 emergency availability. Emergency on-site response is required within two hours; the Q&A also calls for an initial assessment of callback deficiencies within 48 hours. - Technical qualifications: Fire alarm technicians must hold NICET Level III certification, and the contractor must provide manufacturer authorization. Work must comply with applicable NFPA requirements; annual backflow-preventer certification is required when applicable. - Parts allowance: The attachment summaries conflict on the annual parts rider amount: one specifies $35,000 and another specifies $50,000. - Eligibility: The solicitation is a 100% set-aside for certified service-disabled veteran-owned small businesses (SDVOSBs). - Period: A one-year base period is described, with an extension of up to six months; the attachment summaries give differing base-period schedules.

Description

This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with format in FAR Part 12; simplified acquisition procedures apply. VA will conduct the procurement according to FAR Part 12, Acquisitions of Commercial Products and Commercial Products and Commercial Services as supplemented with additional information included in this notice.

The solicitation number is 36C25627Q0041 and is issued as a Request for Quotation (RFQ). The proposed contract action will initiate a new service agreement/contract to provide, Fire Alarm and Fire Suppression monitoring, detection, testing, maintenance and repair services for the newly constructed Southeast Louisiana Veterans Health Care System (SLVHCS) medical campus in New Orleans, LA. This solicitation is 100% SET-ASIDE FOR SERVICE-DISABLED VETERAN OWNED SMALL BUSINESS.

The NAICS code is 561621 Security Systems Services (except Locksmiths).

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01 (03/13/2026). Only emailed requests received directly from the requester will be accepted.

RESPONSES ARE DUE, November 4th, 2026, by 10:00 a.m. Central Time (CDT). Quotes are due electronically to Marcus.Sidney@va.gov no later than the response date listed on FBO. Only electronic quotes will be considered. Phone calls will not be accepted, all question and or concerns must be submitted via email to Marcus.Sidney@va.gov by 10:00 a.m. Central Standard Time (CST) NLT October 28th, 2026. Point of contact for this solicitation is Marcus Sidney at Marcus.Sidney@va.gov. All Inquires must be submitted electronically.

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