SAM #DOIASAM270001

BIA sole-source notice for Caterpillar 140M blade brake repair and reconditioning

The Bureau of Indian Affairs plans to sole-source urgent brake repair for a Caterpillar 140M blade used by the Cheyenne River Agency. - Buyer: Bureau of Indian Affairs (BIA), Great Plains Region’s Cheyenne River Agency Transportation Division; acquisition office listed as IA Acquisition Office, A13 Pacific Region. - Requirement: Repair the Caterpillar 140M blade’s failed brakes, including reconditioning. The work requires Caterpillar OEM components, factory-calibrated diagnostic equipment, and Caterpillar-certified technicians. - Proposed contractor: Butler Machinery Co. (Butler Cat), identified as the only authorized Caterpillar service center within 120 miles of the agency and able to provide the required parts, equipment, and service. - Estimated repair amount: $37,058.60. No quantity or part number is specified. - Procurement approach: Notice of intent to make a sole-source, firm-fixed-price order; this is not a competitive request for quotes or proposals, and responses will not directly result in an award. Responsible sources may submit capability and pricing information to challenge the proposed approach.

Description

NOTICE OF INTENT TO AWARD A SOLE SOURCE ORDER. THIS IS NOT A REQUEST FOR COMPETITVE PROPOSALS. The United States Department of the Interior (DOI), Bureau of Indian Affairs (BIA), Pacific Region on behalf of Great Plains Region, Cheyenne River Agency, intends to enter into a sole source Firm-Fixed Price order with Butler Machinery Co., SAM UEI: XPN6EN2CZ116, a Non-Indian Owned Large Business, for Repairs to a Caterpillar 140M Blade, under the authority of FAR RFO 12.102(a), for acquisitions valued at or below the simplified acquisition threshold (SAT), the Contracting Officer must document the decision that only one source is available and the basis for the decision.Butler Machinery is the only official authorized Caterpillar dealer for repairs, parts, and equipment service within 120 miles of zip code 57625 capable of providing the tools, equipment, and level of quality required for repairs on this unique and/or highly specialized equipment. Butler Machinery will provide repair services for reconditioning the brakes. The NAICS code for this acquisition is 811310, and the Business Size Standard is $12.5M. This is a Notice of Intent to Sole Source only. This is not a request for competitive quotes, solicitation announcement or an announcement for a forthcoming solicitation or RFQ, nor does it restrict the Government as to its ultimate acquisition approach. No combined synopsis/solicitation, solicitation, or solicitation package is expected to be issued for this procurement at this time. No technical questions will be answered regarding this requirement. This notice does not constitute any commitment by the Government. The Government will not make an award based on any responses received to this notice. Responses will be used by the Government to help determine the appropriate acquisition strategy decision for this and any future requirements like this one.Any responsible source who believes BIA should not pursue this procurement and who can meet or exceed the same requirements listed above may submit clear and convincing evidence, capability statement, and pricing information no later than 10/20/26, Noon, Pacific to Jodi Zachary, Contract Specialist, via email at jodi.zachary@bia.gov. Capability statements must demonstrate and describe how the vendor meets all the requirements listed in this notice. No telephone or mail responses will be accepted. The Government assumes no financial responsibility for any costs incurred in providing a response to this notice.

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