SAM #36C24E27Q0007

VA sole-source preventive maintenance for Hydropac AWS 2500 pouch machine

The Department of Veterans Affairs plans a sole-source maintenance contract for the Hydropac AWS 2500 pouch machine at the Atlanta VA Medical Center. - Agency and location: VA, Veterans Health Administration, Regional Procurement Office East; Joseph Maxwell Cleland Atlanta VA Medical Center. - Planned contractor and OEM: Avidity Science, LLC, identified by the VA as the proprietary equipment source. - Requirement: Preventive maintenance and timely repairs for the Avidity/Hydropac AWS 2500 pouch machine, which supplies water pouches for animals in the Medical Center’s Veterinary Medical Unit. - Sole-source basis: The VA states the machine is proprietary and patented, and that Avidity Science is the only source for its repair and maintenance parts. - Contract term: One base year plus four option years; specific dates are not provided. - Notice status: Pre-solicitation notice of intent to award, not a solicitation or an announced award. - Classification: NAICS 811210; PSC J065.

Description

This is a Pre-Solicitation Notice for the notice of intent to award a sole source contract. This is not a solicitation. Regional Procurement Office (RPO) - East intends to negotiate a sole source contract for 5 years (Base Year plus 4 Option Years) with Avidity Science, LLC, located at 819 Bakke Avenue, Waterford, Wisconsin, 53185, for preventative maintenance services for the Joseph Maxwell Cleland Atlanta VA Medical Center.

Background: This requirement is for preventative maintenance of the Avidity/Hydropac AWS 2500 Pouch machine. This equipment is proprietary and patented by the vendor. Parts for repairs and maintenance are only supplied by this vendor so there is no possibility of utilizing another vendor for this procurement. This equipment is essential to produce water pouches for the animals housed in the Veterinary Medical Unit. A service contract is needed to ensure that timely repairs are made to ensure that the animals have a constant water supply.

Since the intent is to procure this on a sole source basis, no solicitation will be posted to SAM.gov Contract Opportunities. The applicable NAICS code is 811210, with a $34,0M size standard. The PSC is J065. The authority for this action is RFO 6.103-1, Only One Responsible source, and no other supplies or services will satisfy agency requirements.

Interested persons may contact the Contracting Officer via email at millicent.covert@va.gov regarding this procurement. The determination to conduct a competitive procurement based on responses to this notice is solely within the discretion of the Contracting Officer.

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