San Antonio Water System Ionwave #26-4016

SAWS As-Needed Charter Bus Transportation Services

San Antonio Water System (SAWS) is seeking on-demand charter transportation for agency events and programs. - Government buyer: San Antonio Water System (SAWS), Purchasing Department; related requirements involve SAWS Security and the SAWS Contracting Department. The City of San Antonio is also named in the insurance requirements. - Services and vehicle types: As-needed trips using 29-passenger minibuses and 55-passenger-or-larger coach buses. Quantities are estimates, with no guaranteed volume or part numbers; wheelchair-accessible buses are required when requested. - Key service requirements: Provide at least 24 hours' notice for requested trips. Drivers must be properly qualified, communicate effectively in English, and follow SAWS instructions. Vehicles must be safe and maintained, with working passenger communications, dispatch contact, heating, and air conditioning. Coach buses must have clean, operational restrooms and a kneeling feature or equivalent. - Pricing and availability: Pricing must include drivers, administration, fuel, insurance, and stops. If the contractor cannot provide a requested bus, it must arrange comparable compliant transportation at no extra cost and at the contract price. - Other notable requirements: Contractors and subcontractors working on SAWS property or systems are subject to background screening through CastleBranch, security rules, and potential site inspections. Required insurance includes workers' compensation, employers' liability, general liability, automobile liability, and excess/umbrella coverage. Insurance documentation is managed through CertFocus. - Named vendors and platforms: Brown Transportation Solutions, Inc., Capitol Bearing & Hydraulics, and Embark Coach Line are listed as plan holders, not awardees. Ion Wave is identified for bid-system support, CastleBranch for background screening, Vertikal RMS for insurance compliance review, and CertFocus for insurance certificate submission. - OEMs: No bus manufacturers, makes, models, or vehicle part numbers are specified.

Description

San Antonio Water System (SAWS) is soliciting bids for as-needed charter bus transportation for agency-sponsored events and programs, including employee and educator workshops, student field trips, and other transportation needs. Services require qualified drivers and safe, properly equipped buses, including 29-passenger minibuses and 55-passenger or larger coaches, with accessibility accommodations when requested. The initial contract term is January 1 through December 31, 2027, with up to four additional one-year renewals by mutual agreement. The award is intended for the responsive, responsible bidder offering the overall lowest price.

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