Austin Afo #IFB 2200 JRN1044

Lease MSA portable gas detectors with calibration, repair, maintenance, emergency response, and training

The City of Austin is seeking a contractor to lease portable gas-detection equipment and provide calibration, repair, maintenance, emergency response, and training for Austin Water and other City needs. - Government buyer: City of Austin, through Austin Financial Services Central Procurement (Austin AFO); Austin Water is identified as a user. - OEM: MSA is the specified manufacturer. Requested named products include MSA Altair IO4, 2X, GX2, and 4XR equipment. No other product vendors are named. - Estimated equipment quantities: 300 IO4 four-gas detectors; 30 IO4 docks with electronic cylinder holders; 50 five-bay IO4 charging stations; 56 Altair 2X single-gas monitors; 15 GX2 single-gas docks; and 500 calibration-gas cylinders. These are estimates, not guaranteed purchases. - Services and estimated quantities: 500 service evaluations and certified calibrations; 95 Altair 4XR repairs; 20 and 15 IO4 trade-in credits for units less than and greater than three years old, respectively; 35 loaner units; 18 normal-hours same-day emergency responses; 8 after-hours emergency responses; 5 on-site user-training sessions; and 10 refresher/compliance-training sessions. - Additional pricing items: 1,000 units of normal-hours labor, 500 units of after-hours labor, 12 routine/preventive maintenance flat-fee units, and a materials markup capped at 25%. The pricing attachment lists an estimated $350,000 annual materials spend and a $437,500 extended price for the markup line; it also shows $488,700 across Categories 1–3. - Notable requirements: The contractor must be an authorized MSA leasing and service provider, use manufacturer-approved parts and calibration gases, and provide qualified MSA RITE-certified technicians. Austin Water requirements include at least four on-site service visits per site annually, same-day repair capability, repairs and loaner replacement within 24 hours, and emergency response within four hours of notification. Loaners must be calibrated, operational, and provide equal or greater functionality. - Contract term: An initial 24-month term with up to three optional 12-month extensions. Quantities and orders are as needed; prices must account for required labor, tools, travel, equipment, and delivery-related costs.

Description

The City of Austin is seeking bids for leasing portable gas detection equipment and related services. The scope includes calibration gas and calibration services, maintenance and repair, loaner units, and training. The pricing sheet includes equipment leasing and service, calibration gas supply, service/calibration/repair, loaner and emergency services, and training. Offers are due November 12, 2026, at 2:00 PM CT.

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