Wichita Bonfire #260237

Wichita Police Department secondary-employment management system and services

The City of Wichita is seeking a web-based system and related services to manage Wichita Police Department officers’ secondary employment. - Buyer: City of Wichita, Finance Department/Purchasing Division, on behalf of the Wichita Police Department (WPD). - Requested solution: A web-based platform and management services for scheduling, administering, and reporting officers’ off-duty assignments, including large community-event and overtime assignments. No software OEM, product brand, or part number is specified. - Key capabilities: Employee job bidding and sign-up; employer and participant portals; mobile notifications, applications, timekeeping, and messaging; geofencing or geotagging; assignment requirements and real-time updates; call-off management; auditing and reports; and integration or data transfer with the City’s TimeClock+ Manager and TimeClock+ WebClock payroll applications. - Payments and training: Online invoicing, accounts receivable/payable, collections, electronic card and ACH payments, paper checks as needed, participant payment disbursement, and in-person, virtual, and written training. The City expects no direct cost; providers may charge secondary employers. - Term: One initial year with four optional one-year renewals by mutual agreement. The documents do not specify that this is an annual software subscription. - Additional attachment items: A Wichita Police Department labor-agreement attachment names the City of Wichita and Fraternal Order of Police Lodge #5, Wichita, Kansas, Inc., and lists ammunition allowances: 600 rounds per covered employee annually, 4,800 rounds of submachine gun ammunition for the arsenal, 1,200 rounds for each sniper rifle, and 600 additional handgun rounds per tactical team member. These quantities are stated per employee or weapon where applicable.

Description

The City of Wichita is seeking proposals for a web-based software and service solution for the Wichita Police Department to manage, schedule, and report employees’ secondary employment. The solution should also support large-scale secondary or overtime assignments for community events, employee sign-ups, and centralized reporting. The City states that it will incur no cost for these services; proposers may charge secondary employers a percentage for use of the solution and/or active management. Proposals are to be submitted electronically through the City’s Procurement Portal.

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