SAM #36C25627Q0071

VA planned sole-source lease of Olympus GI endoscopy equipment for CAVHS

The Department of Veterans Affairs plans a sole-source lease of Olympus GI endoscopy equipment for the Central Arkansas Veterans Healthcare System. - Buyer: VA Network Contracting Office 16, for CAVHS in Little Rock, Arkansas. - Planned award: Firm-fixed-price lease to Olympus America, Inc., using its Federal Supply Schedule contract 36F79721D0168 and FAR Part 8 limited-source procedures. - Equipment: 28 types of systems, scopes, monitors, processors, ultrasound equipment, cables, pumps, and accessories; quantities range from 1 to 10 per item. See the line-item list for models and quantities. - Rationale: The notice says Olympus equipment is standardized at CAVHS and proprietary to Olympus. OEM-authorized maintenance is required to support clinical safety and uninterrupted operations. - Lease includes: The listed equipment, embedded software, and OEM warranty support. - Interested vendors: Must provide an Olympus OEM authorization letter and clear evidence that competition would benefit the Government. Contractors must be OEM-authorized dealers, distributors, or resellers, with trained technicians and required licenses and certifications. Gray-market items are not acceptable.

Description

SPECIAL NOTICE

NOTICE OF INTENT TO SOLE SOURCE/AWARD

The Network Contracting Office (NCO) 16, located at Galleria Financial Center, 5075 Westheimer Rd, Ste 750, Houston, TX 77056, intends to solicit and award Sole Source, Firm-Fixed-Price, lease agreement with a base year and two one year option periods to one Large Business (LB) source, Olympus America, Inc. The Gastrointestinal Endoscope Medical Equipment Lease equipment and accessories will be for the Central Arkansas Veterans Healthcare System (CAVHS) Little Rock, AR 72112.

Olympus equipment is currently being utilized and standardized at CAVHS. Olympus products are proprietary to the OEM.

This purchase will be made under FAR Part 8 and Limiting Sources, as authorized by FAR 8.405 6.

A Firm Fixed Price lease is the optimal acquisition approach because the required endoscopy systems and accessories are commercially available on the Federal Supply Schedule (FSS) under Olympus Contract 36F79721D0168, permitting ordering under FAR Subpart 8.4. The FFP lease structure ensures predictable, stable pricing over the base and option years, which supports budgeting and reduces administrative burden. Under this model, all required equipment, embedded software, and OEM warranty support are provided at known, pre-negotiated rates, eliminating cost variability and ensuring uninterrupted clinical capability for CAVHS.

Leasing through the FSS under FAR 8.4 also accelerates procurement timelines, maintains compliance with pre established Schedule terms and conditions, and guarantees access to OEM authorized maintenance essential for patient safety, equipment standardization, and operational readiness across the VA healthcare system.

Olympus America is the Original Equipment Manufacturer (OEM) for the Gastrointestinal Endoscope Medical Equipment Lease equipment and accessories that will be leased, that include but not limited to:

Quantity Model Kit Components Description 4 CV-1500

CV-1500 Video System Center 5 MAJ-2428

12G-SDI cable 2.9M 5 MAJ-2429

12G-SDI cable 8. 5M 5 OEV321UH

OEV321UH UHD 4K 32 inch Monitor 8 CF-EZ1500DL

CF-EZ1500DL 2 GIF-EZ1500

GIF-EZ1500 2 GIF-1TH190

GIF-1TH190 (US) 1 TJF-Q190V-LOWAX-VA

TJF-Q190V Duo LowAx - VA 1

TJF-Q190V US 1

RWUA-3545P "REVOWAVE 0.035"" 450cm ANG ULTRA HARD" 1

DNJF-22-090-230 HANAROSTENT DUO UNCOVERED 22 DM 9CM 1 TJF-Q190V-LOWAX-VA

TJF-Q190V Duo LowAx - VA 1

TJF-Q190V US 1

RWUA-3545P "REVOWAVE 0.035"" 450cm ANG ULTRA HARD" 1

DNJF-22-090-230 HANAROSTENT DUO UNCOVERED 22 DM 9CM 5 OFP-2

OFP-2 FLUSHING PUMP 5 UCR

UCR WITH CYLINDER HOSE (US) 4 CV-190

CV-190 EVIS EXERA III Video Processor 4 CLV-190

CLV-190 100V w/ Power Cord 2 GIF-1100

GIF-1100 EVIS X1 Gastroscope 2 CF-HQ190L

CF-HQ190L EVIS EXERA III HD Colonoscope 1 APLIO 1800 EUS XT

APLIO 1800 EUS XT Process w Adv Features 1 APLIO US CABLE

APLIO US CABLE Ultrasound EUS Aplio i800 1 APLIO US CABLE

APLIO US CABLE Ultrasound EUS Aplio i800 1 GF-UE190

GF-UE190-U W/BS(EN) 1 PCF-H190TL

PCF-H190TL SLIM COLONO SH BEND RETROFLEX 4 MAJ-1430

MAJ-1430 VIDEOSCOPE CABLE EVIS EXERA II 4 MAJ-1916

MAJ-1916 CV-190 INTERFACE CONVERT DEVICE 4 MAJ-1918

MAJ-1918 REMOTE CABLE PERIPH DEVICE 1.8M 4 CV-SDI-10

CV-SDI-10 HD Video cable for CV-190 10' 4 Z4640-00

Z4640-00 Provation p-emulator trigr cabl 10 MAJ-2426

12G-SDI cable 1.5M 1 GIF-XP190N

GIF-XP190N ULTRA-SLI

The North American Industry Classification (NAICS) code for this acquisition is 339112, Surgical and Medical Instrument Manufacturing.

PSC: W065 Lease or Rental of Medical, Dental, and Veterinary Equipment

The anticipated award date is December 31, 2026.

Please note that this is not a request for competitive quotes and is being posted for informational purposes only.

Interested parties may identify their interests and capability to respond to this requirement within fifteen (15) calendar days of the publication of this notice. Any response to this notice must show clear and convincing evidence that competition would be advantageous to the Government. Interested parties shall submit clear evidence with an AUTHORIZATION LETTER from Original Equipment manufacturer (OEM) Olympus.

NOTE 1: Contractor shall be an authorized contractor to lease, trained technician, possess licenses and certification for proprietary equipment and services to meet all government requirements and objectives.

NOTE 2: Contractor shall be an OEM authorized dealer, authorized distributor or authorized reseller for the proposed equipment to lease and/or services contracts for maintenance of equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the supplies, equipment and/or services contracts for maintenance of equipment shall be in accordance with the OEM terms and conditions.

NOTE 3: The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right to enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Contractor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA facility upon discovery of such items.

Information received will be considered solely for the purpose of determining whether or not to conduct a competitive procurement. A determination by the Government not to compete this proposed purchase order based upon response to this notice is solely within the discretion of the Government. No reimbursement for any cost connected with providing capability information will be provided.

Questions regarding this notice should be sent to Contracting Officer Anthony Marion no later than October 23, 2023 by 10:00am (cst) at anthony.marion2@va.gov.

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