Minnesota Supplier Systems #G0210-2000018780

Minnesota 2027 Weights and Measures Training Venue and Conference Services

Minnesota is seeking an in-state venue and event services for the Department of Commerce’s 2027 Weights and Measures Annual Training. - Government buyer: State of Minnesota; Minnesota Department of Commerce, Weights & Measures Division. Procurement is administered by the Department of Administration, Office of State Procurement. Mai Nhia Lor is named in the notice. - Opportunity: One venue for approximately 40 attendees, within 55 miles of 519 Elm St., Alexandria, Minnesota, as measured using Google Maps. The venue must support lodging, meetings, meals, and audiovisual needs. - Services and quantities: 40 single-occupancy rooms for four nights; registration area; general session room for four days; one-day breakout room; lactation and prayer rooms; parking; and shuttle service if required. Catering is specified for breaks for 40 attendees across four days, buffet lunch for 40 on two days, box lunch for 40 on one day, and half-day and all-day beverage service for 40 on two days each. - Facilities and equipment: Registration area needs one skirted 8-foot table and two chairs. The general session room needs 40 classroom-style chairs, podium, instructor table, projector with wireless presenter, large screen, microphone, mixer, sound equipment, easel, electrical access, Wi-Fi, and LAN port. The breakout room needs an instructor table, 15 U-style chairs, Wi-Fi, and LAN port. Lactation and prayer rooms require the specified furnishings and electrical access; the lactation room also needs a sink. - Notable requirements: Lodging, conference facilities, and parking must be within one-quarter mile of one another or shuttle service must be provided; the price form requests shuttle pricing, while the sample contract describes no-cost shuttle service. Meals must include low-fat/low-cholesterol and vegetarian options, with entrees and common allergens labeled. A/V equipment must be checked before daily meeting activities, with troubleshooting support available. Parking capacity and charges, and applicable room, catering, tax, and surcharge costs, must be itemized. - Timing: The conference is planned for a five-day option in February or March 2027. The anticipated contract term runs from late 2026 through mid-2027, with a possible extension of up to six months. - OEMs and vendors: No product manufacturers, brands, or prospective venue vendors are named. This is a venue and hospitality-services procurement, not a branded-product purchase.

Description

The solicitation seeks proposals for a venue for the Minnesota Department of Commerce, Weights & Measures Division’s 2027 Annual Training conference. The venue must be within 55 miles of 519 Elm St., Alexandria, Minnesota, and accommodate approximately 40 attendees. One venue must provide the event’s lodging, meeting rooms, meals, and audiovisual equipment. Proposed conference dates are February 22–26, March 1–5, March 8–12, or March 15–19, 2027; responses must be submitted electronically through the SWIFT portal.

View original listing