Tennessee Department of General Services #40100-14033

TDOT Regional Portable Restroom and Sanitation Rental and Service Contract

TDOT is seeking regional contractors to rent, deliver, and service portable sanitation equipment throughout Tennessee. - Government buyer: Tennessee Department of Transportation (TDOT); procurement is through the Tennessee Department of General Services, Central Procurement Office. - Scope: Statewide service across four regions, with up to four awards—one per region—or one contractor serving all regions. Bidders must price every line item in a region to be considered for that region. - Requested rentals: Standard portable restrooms, 2-stall and 4-stall bathroom trailers, hand-washing stations, ADA-compliant restroom trailers, restroom trailers with shower stations, and shower trailers. Rates are requested by region on weekly and/or monthly bases; non-routine service is priced per request. - Line-item quantities: The attachment lists bid quantities by unit type, region, and rental rate period. These are not identified as guaranteed usage quantities; see the line-item list for every listed quantity and part number. - Service requirements: Include delivery, pickup, supplies, and routine servicing. Deliveries must be coordinated with TDOT and made within five business days of request. Weekly service includes pumping and waste disposal, replenishing water and consumables as applicable, cleaning, sanitizing, maintenance, trash removal, and restocking. Submit a service report after each routine visit. - Response and qualifications: Emergency response, repair, or replacement of unusable units is required within four hours at no additional charge. Additional non-routine service must be completed within 48 hours. Contractors must hold a valid Tennessee Department of Environment and Conservation septic tank pumping contractor permit and provide required labor, equipment, materials, licenses, and certifications. - Notable specifications: Accessible trailers require a wheelchair ramp, minimum 36-inch entry door, and handrails; restroom and shower trailers must be climate-controlled. Standard units are non-flushing and include a toilet and urinal. Hand-washing stations are foot-pump operated and sized for approximately 500 washes. - OEMs and named vendors: No OEM, brand, or contractor is named in the procurement materials. - Term: Five years (60 months); the terms attachment allows a possible extension of up to 180 days. No specific start or end date is stated.

Description

The Tennessee Department of Transportation is soliciting bids for a five-year contract to rent, deliver, and service portable restrooms across Tennessee. Contractors must provide the labor, equipment, materials, delivery and pickup, routine weekly servicing, and related reporting within their assigned regions. The state intends to make up to four awards, corresponding to defined regions, and may award by grouped lines. Specifications and terms and conditions are included in the attachments.

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