Iowa State University Ionwave #RFQ-1001513 Addendum 1

Campus police camera systems and cloud digital evidence management for Iowa State University

Iowa State University’s Department of Public Safety is seeking an integrated campus-policing camera and cloud evidence-management solution. - Government buyer: Iowa State University of Science and Technology (ISU), Department of Public Safety, in Ames, Iowa. - Requested equipment: 46 body cameras, 14 vehicle camera systems, 2 fixed booking/interview-room systems, and 1 portable booking/interview-room system. Include one spare battery per body camera if batteries are user-swappable. - Cloud evidence platform: Provide case management, unlimited primary video and third-party evidence storage, and migration of approximately 60 TB from the existing Motorola EL5 server. Required capabilities include CJIS compliance, multifactor authentication, configurable access and retention controls, audit logs, secure sharing/export, GPS event mapping, and linked playback of squad-car and body-camera video. - Camera requirements: Body cameras must be durable, support at least 30 seconds of video-only prerecording, provide GPS and cellular capability, last at least 12 hours per charge, and support cloud-upload docking and safeguards against accidental recording stoppage. Vehicle systems must be DVR-based, support suitable squad-car and Safe Ride coverage, include LPR on at least one forward-facing camera per vehicle, and provide GPS, audio, prerecording, trigger-based recording, and retrieval of video when recording was not activated. The LPR equipment must work with existing Panasonic in-car computers without adding another computer; existing Sierra Wireless MP-70 and MG-90 gateways have three available ports each. - Booking/interview systems: Fixed and portable systems must support at least two cameras, audio, external activation, evidence-platform integration, remote viewing, and date/time overlays. The portable setup must be easy to deploy, take down, and store; IP and PoE cameras are preferred. - Integrations and options: Preferred capabilities include Story County Attorneys’ iCrimeFighter integration, single sign-on, redaction and transcription, and an emergency-operations view integrating live vehicle/officer locations with systems such as Milestone Video, Flock LPR, alarms, drones, and ISU Parking LPR. Quote optional integration of an initial 100 CCTV cameras and provide per-camera or tiered pricing for optional advanced search. - Named manufacturers, vendors, and platforms: Motorola (including the existing EL5 server and current camera system), Sierra Wireless (MP-70 and MG-90 gateways), Panasonic (existing in-car computers), WatchGuard (4RE DVR and Watchcomander, referenced as current equipment), Story County Attorneys’ iCrimeFighter, Milestone Video, Flock LPR, and Sector Solutions (identified as the current installer). These references describe existing systems, integration targets, or installation context; the solicitation does not specify a required proposed camera OEM. - Services and pricing: Include evidence migration, implementation, training, and technical-support details. Price both three-year and five-year terms; describe renewal options and any annual escalator. Clearly identify installation costs, including if installation is included at no charge. Camera replacement devices must ship within five days of a support ticket, with a return shipping label. - Notable compliance requirements: Provide a completed HECVAT and VPAT. Awarded software must meet applicable WCAG 2.1 Level AA accessibility requirements and is subject to security and accessibility review.

Description

Iowa State University’s Department of Public Safety is seeking proposals for 46 body cameras, 14 vehicle camera systems, two fixed booking/interview room camera systems, and one portable booking/interview room camera system. The procurement also includes a unified cloud-based digital evidence storage and management system, including migration of existing Motorola EL5 evidence to the cloud. The solicitation requests pricing for three- and five-year terms, with an option to renew after the initial term. Responses must be submitted online via ISUBid; required proposal materials include a detailed quote, a completed HECVAT, and a completed VPAT.

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