University of Washington Workday #1255813

University of Washington SaaS IRB System, Implementation, and Support

The University of Washington is seeking a cloud-based IRB system and related implementation and support for its Human Subjects Division and Institutional Review Board. - Government buyer: University of Washington (UW), Human Subjects Division and Institutional Review Board, Seattle, Washington. - Procurement: SaaS system for human-subjects research review and compliance; no required brand, part number, or quantity is specified. - Required capabilities: Electronic application submission, intake and review; internal, multi-site, and external review; adverse-event and safety reporting; agency reporting; administration; meeting management; automated notifications; integrations; and reporting. - Named OEM/vendor and products: Huron Consulting Group is identified as the incumbent vendor. Its existing Zipline IRB system, part of its Research Suite, and a future cloud platform referred to as V12 are background references, not mandated products. SAGE is UW’s existing grants-management system and an integration target, not a vendor. - Implementation and ongoing services: Implementation, migration of existing IRB data, user training, SaaS licensing, support, and maintenance. Proposals should provide separate implementation and ongoing annual pricing. - Notable requirements: Meet applicable research regulations and UW security, privacy, and accessibility requirements, including WCAG 2.2 Level A/AA. Support institutional integrations, data portability and return at contract end, and documented security and compliance practices. Stated service levels include at least 99% monthly uptime, recovery within four hours, and recovery point within 24 hours. - Security and insurance obligations: Safeguard University Data, cooperate with incident response and security assessments, and support transition of data at contract end. Required internet professional/media liability and cyber liability coverage is at least $2 million per occurrence and in aggregate; umbrella coverage of at least $1 million in aggregate is required when potential contract compensation exceeds $25,000. - Contract term: The initial term and service dates are unspecified. UW may extend the contract month-to-month beyond expiration, and pricing should cover annual SaaS licensing and support.

Description

The University of Washington seeks proposals from qualified vendors for a SaaS solution supporting the Human Subjects Division and Institutional Review Board. The solution should support electronic submission, intake and review of human research applications, internal and external/multi-site review, adverse event reporting, meeting management, notifications, integrations, and reporting. Implementation and ongoing support are included in the scope, with requirements addressing security, privacy, accessibility, and regulatory compliance. Proposals are due November 21, 2026 at 04:59 UTC, according to the notice.

View original listing