Minneapolis Supplier Systems #0000004360

MPRB HVAC inspections, maintenance, repairs, call-outs, reporting, and equipment inventory

The City of Minneapolis, through the Minneapolis Park and Recreation Board (MPRB), seeks a contractor to inspect and maintain HVAC equipment at park facilities and provide approved repairs and on-call support. - Buyer and contact: City of Minneapolis; Minneapolis Park and Recreation Board (MPRB); Finance and Property Services – Procurement. Named contact: Taylor Lee. - Scope: HVAC inspections and routine maintenance for more than 600 units at approximately 70 park facilities, plus force-account repairs, emergency call-outs, electronic reporting, and equipment inventory. - Equipment and inspection quantities: Air-conditioning units (237); gas-fired furnaces (479); gas-fired hot-water HVAC heating equipment (45); gas-fired hot-water heaters (10); duct/unit heaters (25); tube infrared heaters (15); horizontal furnaces (13); make-up air units (56); air handlers (54); and boiler pump pairs (89). Counts are grouped across the listed inspection levels. - Additional services: A $75,000 force-account repair allowance; 120 call-out service units each for business hours, after-hours/weekends, and holidays; reporting and data-entry setup (20); and inventory plus initial inspection at seven sites. - Service requirements: Level II and III initial inspections are due within 30 working days after notice to proceed; Level I inspections are due within 60 working days. Level III service is generally three times per year, Level II twice per year, and Level I annually, subject to equipment-specific schedules. Call-outs require contact response within 30 minutes, on-site arrival within two hours after connecting, and a written report within 48 hours. Service reports and data updates must also be uploaded within 48 hours. - Repairs and inventory: Force-account work needs prior written MPRB approval and an agreed action plan. Inventory records must capture unit type, manufacturer, model, serial number, service level, capacity, installation year, available warranty information, and location. - OEMs and vendors: No HVAC manufacturers, OEMs, or service vendors are named in the opportunity. Taylor Lee is identified as the buyer contact, not a vendor. - Term and labor: One-year initial term with up to two additional one-year extensions by mutual agreement. Prevailing-wage requirements apply.

Description

The City of Minneapolis is seeking bids to provide HVAC inspections and as-needed HVAC services and repairs for the Minneapolis Park and Recreation Board. Work includes routine inspections and services for HVAC units across park facilities, on-call repairs, electronic inspection reporting and data entry, and inventory and initial inspection of units at specified sites. The solicitation describes a one-year contract, with the option to extend for two additional one-year periods. Bids are due November 3, 2026, and a 5% bid deposit and payment and performance bonds are required.

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