University of Kansas Ionwave #3305201

University of Kansas On-Call Snow and Ice Removal Services

The University of Kansas is seeking on-call snow and ice removal support for its campuses, with a separate attachment also listing university marketing partnership services. - Government buyer: The University of Kansas (KU), including KU Facilities Services and Procurement Services; the buyer is a higher-education institution. - Locations: Primarily the Lawrence campus, with possible work at KU Edwards in Overland Park and KU Medical Center in Kansas City. - Core requirement: Provide on-call plowing, snow clearing, deicing, snow hauling, emergency response, and post-storm cleanup for roads, parking lots, sidewalks, entrances, accessible routes, and emergency access and egress areas. The contractor supplies all labor, supervision, equipment, vehicles, materials, fuel, and incidentals. - Response and operating requirements: Maintain 24/7 availability during snow season, acknowledge service requests within four hours, and mobilize equipment within eight hours. Proposals should describe labor capacity, guaranteed staffing, equipment inventory, response capability, simultaneous-storm coverage, communications, safety, and service documentation. Maintain safe passage, avoid excessive snow windrows, and repair contractor-caused damage to university property. - Pricing requested: Fully burdened rates for labor roles and snow-removal equipment, with separate rates for holidays, nights, weekends, and extended storms; hourly snow-hauling truck charges and a per-load disposal fee are also requested. Material prices are requested for rock salt and treated salt per ton, sand per ton, and liquid deicer per gallon. No fixed quantities or guaranteed work volume are stated. - Named OEMs and vendors: No snow-removal OEMs, equipment manufacturers, or service vendors are identified. The university is the buyer, not a named contractor or product manufacturer. - Additional attachment content: A separate Jayhawk Community Partners attachment lists marketing program development, co-branding, student, faculty and staff, and alumni marketing, educational program development, and athletic sponsorship services. These items are distinct from the snow-removal scope. - Contract term: Three-year initial term upon execution, with up to two additional one-year renewals at KU’s option. Initial-term pricing is firm and fixed; renewal increases are capped at 3% per renewal year.

Description

The University of Kansas is seeking proposals for on-call snow and ice removal services at university-owned streets, parking lots, sidewalks, building entrances, loading docks, emergency access routes, and other designated areas. Services may be needed when University crews are unavailable or require supplemental resources during significant weather events, primarily at the Lawrence campus and potentially at KU Edwards and KU Medical Center. Work includes plowing, snow blowing and removal, deicing, snow hauling, clearing accessible routes, emergency response, and post-storm cleanup. The initial contract term is three years, with options for up to two additional one-year renewals; proposals must be submitted electronically through KU's eBid system by November 6, 2026.

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