SAM #IHS-WAG-27-1532090

Market research for maintenance of one hydraulic elevator at Wagner Health Center

The Indian Health Service is seeking market information for maintenance of the Wagner Health Center’s elevator in Wagner, South Dakota. - Government buyer: Department of Health and Human Services, Indian Health Service (IHS), including the Great Plains Area and Wagner Health Center; the IHS Office of Management Services, Division of Acquisition Policy (DAP), issued the Buy Indian Act Indian Economic Enterprise representation form. - Requirement: On-site maintenance, inspection, testing, and in-scope repair for one direct-plunger hydraulic elevator. The elevator is connected to the facility’s fire detection and emergency power systems. - Services and requirements: Routine cleaning, lubrication, adjustment, and maintenance; annual inspection to ASME A17.2-2023; monthly testing of Fire Fighter’s Emergency Operations; and in-scope callback and emergency service. The contractor must provide certified mechanics, tools, lubricants, hydraulic fluid, parts, and cleaning materials, use manufacturer-recommended lubricants, and maintain detailed service and repair records. - Operating expectations: Routine work is during weekdays, 8:00 a.m.–5:00 p.m. The contractor must coordinate work in advance, provide signed service receipts, and submit written corrective-action plans for recurring unresolved problems. Fluorescent lamps and elevator-car platform floor covering are excluded. - OEMs and vendors: No elevator OEM, product manufacturer, or service vendor is named in the provided materials. - Market research and eligibility: This is a sources-sought/market-research notice, not a solicitation. The accompanying form requests self-certification of Indian Economic Enterprise eligibility. - Performance structure: One base year with four one-year option periods.

Description

Sources Sought: On-Site Elevator Maintenance Services

Sources Sought Notice Number: IHS-WAG-27-1532090

This Sources Sought Notice is for informational and planning purposes only and shall not be construed as a solicitation, an obligation or commitment by the Indian Health Service.

This notice is intended strictly for market research to determine the availability of Indian Economic Enterprises (IEE)Businesses and small businesses.

Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. The anticipated applicable NAICS code for this acquisition is 333921, Elevator and Moving Stairway Manufacturing. This U.S. industry comprises establishments primarily engaged in manufacturing elevators and moving stairways.

1.0 Background

The Mission of the Wagner IHS is to provide the best possible healthcare services to the Native American population of the Yankton Sioux Tribe in South Dakota. To meet this mission, the Wagner IHS Healthcare Center (IHS) has identified a need for a Non-Personal, Firm Fixed Price, Base Year plus Four (4) One (1) Option Year Service Contract for On-Site Elevator Maintenance Services.

2.0 Objective

The Wagner IHS Healthcare Center currently has one direct plunger hydraulic elevator.  This elevator needs routine servicing, inspection and repair in accordance with applicable codes, standards and specifications.  The elevator is also tied into the fire detection system and emergency power system.

2.1 Scope

The elevator is to be serviced regularly and inspected annually in accordance with ASME A172-2023.  The contractor is expected to provide systematic and periodic maintenance that will meet the needs of the Wagner IHS Healthcare Center and result in reliable operation of the elevator.

3.0       Work Schedule/Availability

Wagner IHS Healthcare Center hours of operations are Monday through Friday 8:00am to 8:00pm.

4.0 Period of Performance

 Base Year:  01/01/2027 to 12/31/2027

Option Year 1: 01/01/2028 to 12/31/2028

Option Year 2: 01/01/2029 to 12/31/2029

Option Year 3: 01/01/2030 to 12/31/2030

Option Year 4: 01/01/2031 to 12/31/2031

5.0       Place of Performance

111 Washington Ave NW, Wagner, SD  57380

6.0       Contracting Officer’s Representative Designation

The designated COR for this contract is:

Dwight Josh Janis

COR Level 1

Wagner Health Care Facility

111 Washington Ave. NW

Wagner, SD 57380

The COR is responsible for:

Monitoring the Contractor’s technical progress; Interpreting the performance workstation. Technical evaluation is required.

Subject matter expert for this contract is:

Chad Zephier, Facility Manager

chad.zephier@ihs.gov.

Wagner IHS Healthcare Center

111 Washington Ave NW, Wagner, SD  57380

7.0       Contractor Compliance

The Contractor shall adhere to the Health Insurance Portability and Accountability Act (HIPAA), Privacy Act of 1974.

8.0       Administrative

Compensation - Billing will be at a fixed rate for all services. Meetings/Conference Calls – The Contractor shall attend meetings or conference calls scheduled by the Contracting Officer’s Representative (COR) to address areas of concern and exchange information to ensure all contract requirements are being met. The COR shall be responsible for scheduling and coordination of all meetings and conference calls.

9.0       Government Furnished Property/Equipment/Information

No Government furnished property, equipment, or information is provided.

10.0     Reports

The Contractor shall deliver standard or custom reports on demand, to monitor monthly usage.

11.0     Closing Statement

Point of Contact: John Archambeau, Purchasing Agent, at john.archambeau@ihs.gov.   

Submission Instructions:

Interested parties shall submit capability via email to John Archambeau, Purchasing Agent, at john.archambeau@ihs.gov.  Must include Sources Sought Number IHS-WAG-27-1532090 in the Subject line. The due date for receipt of statements is October 31, 11:00 a.m. Central Time.

All responses must be received by the specified due date and time in order to be considered.

This notice is for information and planning purposes only and shall not be construed as a solicitation or as an obligation on the part of IHS.

IHS does not intend to award a contract on the basis of responses nor otherwise pay for the preparation of any information submitted. As a result of this notice, IHS may issue a Request for Quote (RFQ).

THERE IS NO SOLICITATION AVAILABLE AT THIS TIME. However, should such a requirement materialize, no basis for claims against IHS shall arise as a result of a response to this notice or IHS’s use of such information as either part of our evaluation process or in developing specifications for any subsequent requirement.

Disclaimer and Important Notes. This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization’s qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in SAM.gov. However, responses to this notice will not be considered adequate responses to a solicitation.

Confidentiality. No proprietary, classified, confidential, or sensitive information should be included in your response.

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