SAM #36C24427Q0025

VA Pittsburgh seeks one new cytotechnologist microscope system with camera

The Department of Veterans Affairs is seeking vendor information for a new microscope system for the VA Pittsburgh Healthcare System. - Government buyer: Department of Veterans Affairs, VA Pittsburgh Healthcare System; Network Contracting Office 4. - Procurement: Sources-sought request for one cytotechnologist microscope system with an attachable camera; no microscope manufacturer or model is specified. - Named OEM/vendor: SIIG is specified for the RS232 dual-port PCIe card. The notice also names a DP 28 camera and Cell Sens software but does not identify their manufacturer. - Requested equipment: One new, current-model system compatible with Cell Sens software, including a DP 28 8.9-megapixel color CMOS camera, SIIG RS232 dual-port PCIe card, control box and cables, and listed microscope components and accessories. - Key specifications: LED illumination; at least a five-position nosepiece; right-hand mechanical stage for BX45; and 2x, 4x, 10x, 20x, 40x, 50x, and 60x objective lenses. Ocular, focus, polarization, slide-holder, and dust-cover components are also required. - Notable requirements: Equipment must be new, not refurbished. The instrument must not store data or connect to the VA network. Installation by the vendor or a contractor-certified subcontractor and procedure, troubleshooting, and operator manuals are required; delivery must be coordinated with the department. - Vendor information requested: Capability statement, product literature such as a brochure or specification sheet, and authorization to distribute the offered product.

Description

Scope:

The VA Pittsburgh Healthcare System (VAPHS) is requesting the purchase of one  new microscope with attachable camera.  All equipment will be solicited and awarded together. The new microscope is necessary for daily patient slide reviews by a staff cytotechnologist.  The microscope components and systems will meet all specifications as described in this document.

The supply acquisition does not involve connection of contractor-owned IT devices to the VA internal network; therefore, the C&A requirements do not apply, and a security accreditation package is not required.  The instruments to be purchased does not have the ability to store any data, nor interface to the VA network, nor accept patient demographic information in any way.

General Requirements:

Specifications set forth in this proposal are minimum specifications and should not be construed as limiting the overall quality, quantity, or performance of the instrument.  The offerer shall meet or exceed the minimum requirements and shall be held responsible for the performance and overall quality of the requested instrument during the instrument’s warranty period. The instruments, based upon the specifications requested, shall be the newest and the most current model.  A refurbished microscope is not acceptable.  One Cytotechnologist microscope with camera that is compatible with Cell Sens software.

Instrument requirements for Microscopes :

Standard Microscope Frame with at least 5-postion Nosepiece LED Illumination US style 3-prong power cord Right hand mechanical stage for BX45 Have the following Objective Lenses: 2x, 4x, 10x, 20 x, 40x, 50x, and 60x. DP 28 1” 8.9 MP color CMOS DB9 serial cable 6 ft long Control box for coded components and bifurcated cable to connect coded nosepieces SIIG RS232 Dual Port PCIe card USB 3.1 Gen 1 Cable, standard USB A Male to Type C with dual screw locking, 5 meter/15 feet Cell Sens standard electronic license  Adjustable nose piece with dual ocular lenses Thick, left release single slide holder Rubber caps on control knobs, thin set of 2 Screw for fine focus Fine focus knob Tilting binocular Obs tube, 5-35 degrees movement,reverse Eyepiece, 10x w/ Φ=24mm t=1.5mm Retical Shelf Polarizer for transmitted light, 45mm diameter that fits in light well polarizer for filter slot Dust cover that is anti-static

Installation, including Verification/Validation, Training:

The vendor/distributor and/or the manufacturer must provide all necessary procedure manuals, troubleshooting manuals and operator manuals.  Installation of microscopes shall be included in the quote.  Installation shall be performed by the Contractor or by a sub-Contractor who is certified on the Contractor’s equipment. 

DELIVERY:

All equipment deliveries must be coordinated with the department prior to delivery. Failure to do so may result in the return of the equipment at vendor cost. Location Pittsburgh VA Healthcare System

University Drive C

Pittsburgh, PA 15240

Repair and Maintenance:

Manufacturer will provide troubleshooting manual.  The VAPHS Department shall manage the service and repair contract on the equipment. The manufacturer should define maintenance requirements and indicate what maintenance is performed by the user.

ALL INTERESTED PARTIES MUST ALSO HAVE AN ACTIVE REGISTRATION IN THE SYSTEM FOR AWARD MANAGEMENT (SAM) DATABASE. TO REGISTER, PLEASE VISIT WWW.SAM.GOV.  

Responses to this notice shall include:  

Company Name  

Address  

Point of Contact  

Phone Number  

Email Address  

DUNS Number  

CAGE Code  

Tax ID Number  

Product Country of Origin

** Note: In accordance with the U.S. Supreme Court decision regarding Kingdomware, service disabled veteran owned (SDVOSB) and veteran owned (VOSB), who are interested in this procurement and consider themselves to have the resources and capabilities necessary to provide these services shall be verified by the Small Business Administration (SBA) at the following link to be considered: https://search.certifications.sba.gov/.

Process in 38 U.S.C. 8127(d) whereby a contracting officer of the “Department ” shall award contracts on the basis of competition restricted to small business concerns owned and controlled by veterans, if the contracting officer has a reasonable expectation that two or more small business concerns owned and controlled by veterans will submit offers, and that the award can be made at a fair and reasonable price that offers the best value to the United States.” For purposes of this VA specific rule, a service-disabled veteran-owned small business (SDVOSB) or a veteran-owned small business (VOSB), must meet the eligibility requirements in 38 U.S.C. 8127(e), (f) and VAAR subpart 819.7003 and be listed as verified in the Vendor Information Pages (VIP) database.  

Please provide answers to all questions below regarding your firm’s Socio-Economic status pursuant to North American Industrial Classification Code (NAICS) 339113:  

1. Is your business a small business under NAICS 339113? YES ______ NO ______  

2. Is your firm a Veteran-Owned Small Business? YES ______ NO ______  

3. Is your firm a Service-Disabled Veteran-Owned Small Business? YES ______ NO ______  

4. Is you firm a certified HUB Zone firm? YES ______ NO ______  

5. Is your firm a Woman Owned business? YES ______ NO ______  

6. Is your firm a Large Business? YES ______ NO ______  

7. Do you have a GSA/FSS schedule for these items?  YES___   NO___ 

Schedule Number: ___________________  

Expiration Date: _____________________  

Please provide a capability statement as well as any relevant literature addressing your organization’s ability to supply the required items. Also, please include a point of contact name, phone number and email address.  

Note: Questions regarding this notice should be addressed to Matthew Clark via email only. NO PHONE CALLS WILL BE ACCEPTED REGARDING THIS REQUIREMENT.

Please submit all responses to this notice via e-mail to:  

Matthew Clark, Contract Specialist, Matthew.Clark11@va.gov

Responses to this Sources Sought Notice are required by no later than Friday, 23 October, 2026 at 12:00 pm ET. If you are interested in submitting a response to this posting, please ensure to submit a Brochure/Specification Sheet for the product offered as well as a letter of authorization to distribute the product. 

End of Document 

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