University of Kansas Ionwave #3303698

Secure printing and distribution of Kansas state assessment tests, student reports, and permanent record labels

The University of Kansas is seeking a qualified provider for secure printing and distribution of state assessment materials for its assessment programs. - Buyer: University of Kansas, through the KU Center for Research, Achievements and Assessments Institute (AAI), and Accessible Teaching, Learning, and Assessments Systems (ATLAS). - OEMs and vendors: No OEMs, manufacturers, or prospective suppliers are named; this is a service procurement. - Requested services: Print, package, and securely ship state assessment tests, Individual Student Reports, and permanent record labels. No product part numbers are specified. - Tests: Color, single-sided landscape printing on white 8.5 × 11-inch 20- or 24-pound paper. Estimated content per student per grade is 750 pages for English Language Arts (ELA) and 500 pages each for Mathematics and Science. Bind by grade, student, and subject; shrink-wrap with the order form visible; ship to the ordering district within 72 hours. - Student reports: Print reports for up to three subjects, typically five pages and no more than eight, with separate pricing for color and grayscale on 20- and 24-pound paper. Staple and sort by district, school, grade, and student; ship within four weeks of receiving files. - Permanent record labels: Grayscale labels, approximately 2 × 4 inches, for ELA, Mathematics, and Science; estimated total quantity is 15,115. Separate and package by grade, school, and district; ship within four weeks of receiving files. - Notable requirements: At least five years of similar experience and three references; FERPA and HIPAA-compliant privacy protections; secure FTP file exchange and a facility inaccessible to the general public; documented quality-control procedures and printing logs; secure shipment with signature confirmation and tracking; and written confirmation that all data is destroyed after delivery, with no copies retained. KU may conduct random facility quality checks. Actual order volumes and funding are not guaranteed. - Pricing: Quote printing as specified, plus separate packaging/preparation and secure-shipping charges for tests, reports, and labels. Pricing is per test for test preparation/shipping and per district for report and label preparation/shipping. - Evaluation: Security, confidentiality, and data protection are the leading consideration, followed by technical approach, quality assurance, experience and references, and price.

Description

The University of Kansas is seeking proposals for secure printing services for state assessment tests, student score reports, and student permanent record labels for its Achievements and Assessments Institute (AAI) and Accessible Teaching, Learning, and Assessments Systems (ATLAS). The scope includes printing, packaging, and shipping, with services required to protect FERPA and HIPAA data and be performed in a secure facility. The solicitation also requires quality assurance, secure file transfer, tracking, and destruction of data after successful delivery. The contract is for one year with four one-year renewal options; proposals must be submitted online through KU’s eBid system by November 2, 2026.

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