Putnam County School District OpenGov #SGS #054-331-2631

Conference facilities and lodging for two Florida professional learning events

Putnam County School District is reviewing a single-source proposal for conference facilities and lodging for two Florida Department of Education professional learning events. - Government buyer: Putnam County School District / Putnam County School Board, Purchasing Department. - Participating organizations: North East Florida Educational Consortium (NEFEC) and Florida Department of Education (FDOE), including its Standards and Instructional Support program. - Named venue and service provider: Hilton University of Florida Conference Center Gainesville. - Requested services: Facility rental for two events, including general-session space, 10–15 breakout rooms, and overnight accommodations for approximately 80–150 participants. The number of lodging rooms is not specified. - Notable requirements: The venue must support the events’ space and operational needs and be centrally accessible to attendees traveling from throughout Florida. The notice seeks information on whether another qualified facility can meet these needs; it is not a solicitation, and the district notes other Gainesville hotels on NEFEC’s preapproved list do not meet the stated requirements. - Period: Two events in 2027, with an overall performance period of less than one year; no option periods or annual subscription are identified. - Estimated value: Not provided.

Description

The notice concerns conference facility rental, meeting space, breakout rooms, and overnight accommodations for two FDOE Standards and Instructional Support Professional Learning events, scheduled for February 22–25 and March 22–25, 2027. Requirements include facilities for approximately 80–150 participants, general session space, 10–15 breakout rooms, and lodging, at a centrally accessible Florida location. Hilton University of Florida Conference Center Gainesville is identified as the vendor; the notice seeks to determine whether other qualified facilities can meet the same requirements within the dates and budget. It is a non-competitive single-source notice, not a solicitation, and responses are intended to assess whether competitive procurement is in the Authority’s best interest.

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