Carson Planet bids #RFP 26-015

Turnkey audiovisual systems and five-year support for City of Carson Event Center spaces

The City of Carson is seeking a turnkey audiovisual system for its Event Center and related public spaces. - Buyer: City of Carson, Purchasing Division; Josilla Togiola, Purchasing Manager. - Scope: Design, engineering, equipment procurement, installation, integration, commissioning, training, documentation, warranty service, five years of annual maintenance, and as-needed technical support across the Amphitheater, Courtyard, Main Ballroom, Side Ballrooms, Dominguez Room, hallways, and breakout rooms. - Systems requested: Audio, video, lighting, live production and streaming, digital signage, AV network integration, portable AV racks, and City Council meeting system integration. No OEMs, product brands, or part numbers are specified; equipment examples may be met or exceeded with equivalent solutions. - Key quantities and capabilities: Three 55-inch outdoor-rated signage displays and 25 hallway/breakout-room displays; amphitheater audio with at least four stage monitors and a 16–32-channel digital mixing console; broadcast-grade 4K PTZ cameras; at least six wireless microphones and six mounted loudspeakers in the Main Ballroom; and room-combine AV control in the Side Ballrooms. Other system quantities depend on final design. - Distinctive requirements: Support electronic voting and interoperability with the City’s JustMeetings platform, formerly AgendaLink; reuse suitable existing equipment; provide staff training and as-built documentation; enable emergency onsite support within two hours and non-emergency response within 24 hours. Outdoor equipment must be weather-rated where specified, and AV network design must be coordinated with City IT. - Named prospective bidders/vendors: AKJOHNSTON; Allied Solutions; Anatomage, Inc.; Avidex Industries, LLC; Bar None Group Inc. dba Pacific Coast Entertainment; Cashel Corporation; Centerpoint Communications; EIDIM Group, Inc. dba EIDIM AV Technology; Floral Park Consulting LLC; MATRIX AUDIO VISUAL DESIGNS, INC.; Real Estate Consulting And Services; Red Wave Comm. & Elec. Systems Inc.; Southern California Sound Image, Inc.; Stone Throw; VMI Inc; Western A/V; and Wilkcomm Inc. - Schedule and term: Estimated project duration is 45 business days; the anticipated agreement term is five years, including annual maintenance. Specific calendar dates are omitted.

Description

The City of Carson is seeking a qualified AudioVisual Systems Integrator to provide turnkey AV system design, engineering, equipment procurement, installation, integration, commissioning, and documentation. The system will serve the Amphitheater, Courtyard, Main Ballroom, and Side Ballrooms, supporting indoor and outdoor performance, live production, streaming, and events. Equipment and system architecture must be professional-grade, commercial or enterprise level, and suitable for municipal use. Proposals are submitted electronically through PlanetBids, and the pre-bid job walk is mandatory.

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