Warner Robins Ionwave #26-HR-4809

Safety footwear and employee voucher program for the City of Warner Robins

The City of Warner Robins is seeking a vendor to provide safety footwear and run a voucher program for eligible City employees. - Government buyer: City of Warner Robins, Georgia — Purchasing Office; the Human Resources Office also appears in the voucher form. - OEMs and vendors named: No footwear manufacturers, brands, or commercial vendors are identified in the solicitation materials. - Requested footwear: One pair of approved safety shoes or boots per redeemed voucher. Footwear must have a steel or composite protective toe, slip-resistant soles, durable construction, and a suitable fit. ASTM F2413 compliance is required or recommended when applicable; puncture resistance, waterproofing, and electrical-hazard protection may be needed for particular duties. - Quantity and voucher value: Approximately 180 employees may be eligible; this is an estimate, not a guaranteed order. The voucher covers up to $150 per pair, with employees paying any amount above that value. Vouchers are issued every two years. - Program services: Validate and redeem vouchers; provide a suitable selection of sizes, widths, and styles; offer fitting support; process returns and exchanges; replace footwear at no cost for covered manufacturer defects; maintain redemption records; and submit monthly invoices with redeemed vouchers attached. - Fitting requirement: Vendors located in Warner Robins or Houston County must offer in-store redemption and fitting. Vendors outside those areas must hold on-site fitting events twice per year. - Performance term: One initial year with three additional one-year renewal options. This is not an annual subscription. - Estimated value: Approximately $27,000 per biennial voucher cycle at 180 vouchers valued at $150 each; up to approximately $54,000 over a four-year term if two full cycles are issued. Actual spending is not guaranteed and may differ.

Description

The City of Warner Robins is seeking one qualified vendor to provide and administer a safety shoe voucher program for eligible City employees. The contractor will accept and process City-issued $150 vouchers, provide approved safety footwear and fitting services, handle returns and exchanges, and submit monthly invoices with redeemed vouchers attached. Approximately 180 employees are anticipated to be eligible, with vouchers issued every two years; this estimate does not guarantee a minimum number of purchases. Local vendors must provide voucher redemption and fittings at a local retail location, while non-local vendors must provide on-site fittings twice per year.

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