Henry County Civicplus #MHC CHAMBER OF COMMERCE

Project management and event-production support for the Martinsville Speedway and Henry County anniversary celebration

The Martinsville Henry County Chamber of Commerce is seeking professional support for MHC 2027: The Next Lap, a community celebration of Martinsville Speedway’s 80th anniversary and Henry County’s 250th anniversary. - Buyer and partners - Issuing organization: Martinsville Henry County Chamber of Commerce, under the MHC 2027: The Next Lap initiative. - Martinsville Speedway, Henry County, and partner organizations are also identified in connection with the initiative. - The work is centered in the Martinsville-Henry County area of Virginia. - Requested services - Crew Chief (Project Manager), quantity 1: Coordinate the initiative’s overall plan, schedule, partners, sponsors, vendors, communications, sponsorship and fiscal coordination, impact tracking, evaluation, and future-events playbook. Includes planning and logistics for the signature mid-summer festival. - Track Manager (Event Consultant), quantity 1: Provide technical event planning and production support, including site feasibility and layout, event flow and load-in/load-out planning, permitting and safety coordination, vendor scope recommendations, derby operations, run-of-show, contingency planning, on-site management, and post-event recommendations. - Proposals may cover either or both roles, with separate scopes, deliverables, and pricing for each. - Event program and notable requirements - Support a 2027 community event series, including spring and fall race-weekend activities and a signature mid-summer festival. - Potential festival elements include a derby, concert, fireworks, manufacturing and industry showcases, and family activities. - Technical planning may involve staging, audiovisual, barricades, sanitation, traffic control, and fireworks; regular local engagement and on-site presence at key meetings and events are expected. - Budget and term - Anticipated initiative budget: $345,000. - Approximately 18 months of engagement, beginning in late 2026 and continuing through the 2027 initiative’s conclusion, evaluation, and closeout; this is a project engagement, not an annual subscription. - OEMs and vendors - No product manufacturers, OEMs, or specific service vendors are named. No product part numbers or product quantities are provided.

Description

The Martinsville Henry County Chamber of Commerce seeks proposals for professional assistance with a coordinated season-long celebration in 2027 recognizing the 80th anniversary of Martinsville Speedway and the 250th anniversary of Henry County. Proposers may apply for one or both roles: Crew Chief (Project Manager), responsible for coordination and implementation, and Track Manager (Event Consultant), responsible for technical event planning and production support. The initiative includes community events from spring through fall, anchored by a mid-summer festival, and the stated anticipated budget is $345,000. The RFP document says proposals are open until filled, with proposal review beginning November 12, 2026; the portal lists a response deadline of November 12, 2026, at 3:00 PM.

View original listing