Cherokee Nation Procurements #164978

Holiday decoration installation, removal, and storage preparation for West Siloam Springs Casino

Cherokee Nation Entertainment is seeking seasonal holiday decorating and removal services for its West Siloam Springs Casino using decorations already on site. - Buyer and location: Cherokee Nation Entertainment, LLC (CNE), a wholly owned tribal company of the Cherokee Nation; West Siloam Springs, Oklahoma. The solicitation identifies CNE Senior Buyer Carrie Souter as the bid contact. - Requested services: Retrieve, install, assemble, and decorate existing Christmas trees and holiday decorations; later remove, carefully pack, and organize them for storage. The Executive Office tree is specifically designated for casino staff to decorate. - Decorations covered: Trees across ballroom, hotel, restaurant, employee, and other casino locations, plus wreaths, garlands, bells, small decorations, and a bow. Detailed locations and quantities are listed under product line items; these are existing decorations, not product purchases. - Schedule: Seasonal installation is planned for late November, with some decorations allowed earlier; the Qualla Ballroom and Mingo/Soco Room trees are restricted to the later installation window. Tear-down is planned for late December. No recurring annual term or option years are stated. - Key requirements: Contractor supplies tools and ladders, must be trained to operate the casino’s man lift, handle decorations carefully, provide proof of current insurance before work begins, and follow property safety requirements. TERO requirements apply, including a fee equal to 0.5% of the contract award; applicable labor-agreement, licensing, and security-check requirements may also apply. - OEMs and vendors: No OEMs, decoration brands, or prospective service vendors are named. No new products are being requested.

Description

Cherokee Nation Entertainment, LLC is seeking bids for installation and tear-down of Christmas decorations at the West Siloam Springs Casino. The work includes installing and decorating trees and other holiday decorations throughout the property, then removing, packing, and organizing them for storage. Installation is scheduled for November 23 or 24, 2026, with some decorations eligible to be started November 16–18; tear-down is scheduled for December 28–29. Vendors must provide their own tools and ladders, have training to use the casino man lift, and provide proof of current insurance before working on the property.

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