Cherokee Nation Procurements #164969

Cherokee Nation FY27 HVAC Maintenance and Repair Services

The Cherokee Nation Food Distribution Program is seeking a contractor to maintain and repair HVAC equipment across seven Oklahoma locations. - Government buyer: Cherokee Nation, Food Distribution Program; the work covers Tahlequah (Food Distribution site and FDP Warehouse), Jay, Salina, Stilwell, Sallisaw, Nowata, and Collinsville. - OEMs and manufacturers: Rheem, Trane (one unit is labeled “TRAN” in the inventory), International Comfort, Savaire, York, Intertek, American Standard, Mitsubishi, Lennox, Johnson Controls, LG, Daikin, and Champion. - Requested services: Quarterly preventive maintenance, repairs, and emergency service for the inventoried HVAC units. The inventory includes individual unit counts and model/part numbers in the product line items below. - Maintenance requirements: Inspect refrigerant levels, filters, belts, fan motors, compressors, and electrical connections; clean coils and make needed mechanical adjustments. Use MERV-13 filters, wash fresh-air filters, and bring a suitable water supply for coil cleaning. - Service requirements: Emergency calls require a response within 24 hours. Emergency-service pricing must itemize labor, mileage, and associated fees. Repairs exceeding $1,000 require a written quote and approval before parts are purchased or work begins. - Contractor responsibilities: Provide labor, quality control, materials, supplies, and supervision. Technicians must call ahead and sign in and out at each location. - Period: FY27 service contract with quarterly visits scheduled for November, February, May, and August. No contract start or end dates or option periods are specified.

Description

The Cherokee Nation is soliciting bids for preventive maintenance, repair, and emergency HVAC services at seven Food Distribution Program sites and the FDP warehouse. Work includes quarterly preventive maintenance, equipment inspections and cleaning, MERV-13 filter use, and emergency repair services, with emergency calls requiring a response within 24 hours. The contractor must provide labor, materials, supplies, quality control, and supervision; major repairs exceeding $1,000 require prior written approval. Bids are due October 28, 2026, at 5:00 p.m., and Indian preference may be considered.

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