Cherokee Nation Procurements #164977

AXIS IP Video Device Replacement and Commissioning at Cherokee Nation Businesses Sites

Cherokee Nation Businesses is seeking bids to replace and commission AXIS video devices at multiple Oklahoma locations. - Buyer: Cherokee Nation Businesses, LLC, a tribal corporation of the Cherokee Nation; work spans sites in Tulsa, Tahlequah, Catoosa, Sallisaw, and Stilwell, Oklahoma. - Specified OEM: AXIS network video devices. Milestone is the existing video management platform (VMS) to which the devices must connect. - Equipment: AXIS I8116-E White (1, part 02408-001); M2036-LE (4, 02125-001); M4327-P (32 in the BOM, 02636-004); P3275-LV (1, 03149-001); P3275-LVE 10 mm (5, 03150-001); P3275-V (16, 03501-001); M3215-LVE (7, 02371-001); P3735-PLE (3, 02633-001); P9117-PV (1, 02864-001); and Q3546-LVE 10 mm (6, 02971-001). The stated project total is 77 devices, but the BOM quantities add to 76 because the M4327-P quantity is listed as 32; the equipment schedule and bid sheet list 33. The bid sheet also calls part 02125-001 an M2066-LE, while the equipment schedule and BOM identify it as M2036-LE. Bidders should clarify these discrepancies. - Work requested: Verify site conditions and existing mounts, cabling, network connectivity, and PoE capacity; remove old devices; install and configure replacements; integrate them with the existing security network and Milestone VMS; test and commission; label devices; and provide inventory, configuration, test, and as-built documentation. Remove or return replaced equipment as directed. - Notable requirements: Use suitable existing mounts and pathways; coordinate cutovers to limit surveillance downtime; apply owner-approved cybersecurity settings, avoid default passwords in production, and validate HTTPS/TLS 1.3. Network upgrades and cabling replacement are generally outside the stated scope unless separately priced. Installer certifications include Milestone MCDE and MCIT and Axis Certified Professional (ACP). A one-year workmanship warranty is required. - Optional support: Price a one-year comprehensive service agreement and a separate break/fix-with-preventive-maintenance option, with annual renewal pricing for years 2–5. Requested support elements include troubleshooting, repairs, semi-annual preventive maintenance and camera cleaning, and manufacturer warranty/RMA handling; bidders should identify service limits, response times, exclusions, and extra charges. - Other procurement consideration: Cherokee Nation TERO requirements apply, including a 0.5% fee on the contract award.

Description

Cherokee Nation Businesses, LLC is seeking bids to furnish, remove, install, configure, test, and commission 77 replacement AXIS network video devices at the listed sites. The work includes connecting devices to the existing video/security network and VMS, applying owner-approved settings and cybersecurity configurations including HTTPS/TLS 1.3, and verifying operation and coverage. Bidders must provide pricing and include applicable labor, schedule, exceptions, testing, commissioning, and documentation; the scope also specifies installer certifications and a one-year workmanship warranty. Bids are due November 2, 2026, at 5:00 p.m. CST, and the procurement is subject to Cherokee Nation TERO regulations, including a 0.5% fee of the total contract award.

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