Cherokee Nation Procurements #164968

Quarterly refrigeration maintenance and emergency repair for eight Cherokee Nation food distribution sites

The Cherokee Nation Food Distribution Program is seeking quarterly refrigeration maintenance and repair services for equipment across eight Oklahoma food distribution sites. - Government buyer: Cherokee Nation, Food Distribution Program. - Sites served: Jay, Salina, Collinsville, Tahlequah, Vinita, Stilwell, Sallisaw, and Nowata. - OEMs and equipment brands: RDT, RDT Heatcraft/Heatcraft, Bohn, Trenton, Russell, and Bally. The equipment schedule includes outside units, inside fan units, condensers, and walk-in coolers and freezers; models and quantities are listed below. - Services requested: Quarterly preventive maintenance, repairs, and emergency service, including inspections of refrigerant levels, fans, motors, compressors, electrical connections, seals, heaters, heat tape, hinges, and closers; coil and fan-cover cleaning; and mechanical adjustments. - Notable requirements: The contractor must provide water for coil cleaning, call before arriving, and sign in and out at each site. Emergency calls require a response within 24 hours, with labor, mileage, and related fees identified in the bid. Repairs exceeding $1,000 require an advance written quote and approval before parts are purchased or work begins. - Indian Preference: Current Cherokee Nation TERO certification is required to receive preference. - Performance schedule: Preventive maintenance is quarterly. The contract term and overall start and end dates are not specified.

Description

The Cherokee Nation is soliciting bids for preventive maintenance, repair, and emergency maintenance of commercial refrigeration equipment at eight Food Distribution Program sites. Work includes quarterly preventive maintenance inspections, cleaning coils, and mechanical adjustments, with a suitable water source supplied by the contractor for coil cleaning. Repairs over $1,000 require an advance written quote and approval, and emergency calls require a response within 24 hours. Bidders must provide labor, materials, supplies, quality control, and supervision; the award will consider the lowest responsive and responsible bid, taking Indian Preference into consideration.

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