Illinois BidBuy #27-494DOT-FINAD-B-54314

IDOT Central Sign Shop OEM equipment repair parts and maintenance

The Illinois Department of Transportation is seeking OEM parts and maintenance support for equipment used by its Central Sign Shop. - Buyer: Illinois Department of Transportation (IDOT), Central Sign Shop; the initial release also identifies Finance & Administration/Business Services. - OEMs named: Hydrostripper, Jet Edge, Ebbco, and MCLR. MCLR is specified for the two filter items; compliant equivalents are allowed if they meet the requirements. No reseller is named. - Equipment and support: Repair parts and maintenance for the Hydrostripper, Jet Edge Pump and Motor System, Intensifier, and Ebbco Filtration System. Work may include inspection-related repairs, replacements, adjustments, and responses to breakdowns or complaints. - Items and quantities identified in the supplied material: - 72 MCLR 150-micron pre-filters, part number PSI-PEM 150-P1-SWJB, or compliant equivalent. - 48 MCLR 0.35 filters/Hurricane filters, part number 829-0.35, or compliant equivalent. - Straight-time Hydrostripper labor: 100 hours. - Non-core repair parts: 1 EA pricing entry; vendor provides a discount from published catalog pricing. - Travel reimbursement: 1 EA pricing entry; prior agency approval is required. - Notable requirements: Parts must be OEM, new, and in original packaging. Bidders must be authorized dealers or resellers for the equipment’s repair parts. Emergency orders require overnight delivery for next-business-day arrival. Meals are not authorized for reimbursable travel. - Pricing context: Bid instructions identify $100,000 for initial-term non-core parts and $80,000 for initial-term travel; the initial release also reports lower displayed schedule estimates of $50,000 and $40,000, respectively. These are pricing entries/estimates, not a confirmed total contract value. - Schedule coverage: The supplied schedule is described as containing 152 items, but detailed entries beyond the items listed above were not provided. The attachment refers to core parts in lines 4–76 for the initial term and 80–152 for the renewal, without item-level part numbers or quantities.

Description

The Illinois Department of Transportation's Central Sign Shop is seeking bids for repair parts and maintenance services for its Hydrostripper, Jet Edge Pump and Motor System, Intensifier, and Ebbco Filtration System. Repair parts must be OEM, new, and in original packaging, and the awarded vendor must be an authorized dealer or reseller for the specified equipment parts. The scope includes catalog and core-item parts pricing, labor, and approved travel expense reimbursement. Bids must be submitted electronically through BidBuy with the required signed offer, contract, and vendor disclosure documents.

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