California eProcure #0000040666

Secure Off-Site Hospital Records Storage and Retention Services for DSH-Napa

The California Department of State Hospitals (DSH), Napa, is seeking a provider for secure off-site storage and on-demand handling of hospital records, including confidential patient information. - Government buyer: California Department of State Hospitals (DSH), Department of State Hospitals - Napa. - Requested service: Off-site records storage and retention, including inventory and barcoding, pickup and delivery, retrieval and refiling, and permanent removal or transfer of records. - Estimated storage: 9,000 standard boxes (1.2 cu. ft. each); 25 legal transfer boxes (2.46 cu. ft. each); 10 ledger boxes (1.75 cu. ft. each); 10 letter transfer boxes (2.1 cu. ft. each); 4.2 cu. ft. of letter transfer box-drawer storage; and 10 cu. ft. of odd-size storage. - Retrieval services include web, will-call, standard, rush, emergency, after-hours, weekend, and holiday handling, as well as file-not-found and bulk-container handling. - Notable requirements: Storage facility must be within 50 miles of DSH-Napa, provide 24-hour interior and exterior surveillance and fire protection, and support remote access or control of its security system and records database. HIPAA-compliant safeguards are required for confidential patient information. The provider must supply the personnel, equipment, materials, transportation, licenses, and permits needed to perform the work. - Minimum qualifications include proof of legal authority to do business, references, agreement to sign, a secure facility, and a disaster plan. - OEMs and vendors: No OEMs, product brands, or vendors are named in the solicitation.

Description

The Department of State Hospitals is seeking bids for off-site records storage and retention services. The contractor must provide all equipment, materials, supplies, personnel, transportation, licenses, and permits necessary to perform the work. The service area listed is Napa County. The solicitation identifies minimum qualifications and requirements covering matters including legal eligibility, references, geographic distance, secure storage, disaster planning, and HIPAA.

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